Receptionist and Secretary

Job Title: Receptionist and Secretary

Work Unit: Addis Pediatric Rehabilitation Center (APRC)

Immediate Supervisor: Center Manager

Job Summary:

Under the general supervision of the manager, the receptionist-secretary is responsible to receive all clients’ direct services category and prepare preliminary documents and files; clients’ bio-data on the files for the services provider. Perform secretariat services as required.

Specific Duties and Responsibilities:

• Receives and responds to service users queries promptly and courteously.
• Fills client bio-data on the file for the services provided at the center.
• Directs service users to the correct destination or to the multi-disciplinary team (MDT). at the center.
• Schedules appointments for service users and calls accordingly.
• Keeps reports of children with disabilities who receive rehabilitation on call.
• Handles secretarial duties for the center
• Maintains appointment in log book and data system.
• Keeps up to date service users’ record in the data system on daily base.
• Assists in managing personnel files.
• Respects CE’s employees administrative manual, rules and regulation and also observe work ethics.
• performs any related jobs assigned to her/him immediate supervisor.

Benefit

• 500 per month transport allowance and 15,000 medical expense per year

Basic salary: 15,424
Required number: 01

Qualification

• Diploma or level III or Level II in information science or Secretarial science and office management or related

Experience

• 2 years work experience for diploma and Level III and 3 years for Level II

Requirement Skill

• Communication
• Team work