PURCHASING OFFICER – Southwest Omo Zone

Main purpose of the Position

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Accountabilities

• Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context-Specific Accountabilities

• Assuring transparency and conformity of purchases in accordance with the validated procedures,
• Sharing procurement data’s for the Sitrep with the line manager, respect deadlines
• Updating different requesters on weekly basis about the status of their orders,
• Optimizing lead time for supplying goods,
• Ensure that approved MSF suppliers are compliant with Ethiopian tax laws.
• Ensure MSF standard operations are respected in all procurements, sound awareness of the local and country taxation.

Required Qualifications and Professional Experience