Project Officer Sr – Commodity Management & Risk Monitoring (CRS/Adama)

Job Description

Term of Employment: Definite period (until June 30, 2027) contingent up on program funding
Number required: One

Duty Location: Adama

Job Summary:

As a lead for the JEOP and RFSA commodity management monitoring field project team, you will facilitate the achievement of project objectives through coordinating and reporting on all project activities and providing technical guidance and advice to staff and implementing partner(s), Implement last mile commodity monitoring activities, advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your coordination and relationship management skills will ensure that the project for which you are responsible applies best practices and constantly works towards improving the impact of its benefits to those we serve.

Roles and Key Responsibilities:

• Directly supervise the activities of JEOP Project Officers responsible for the last mile commodity management risk monitoring according to the assigned monitoring hub.
• Monitor commodity dispatches and distributions by consortium partners; follow up on findings documenting improvements and areas which still require support.
• Mentor Project Officers to ensure they are supported in developing strong monitoring skills.
• Implement logistical plans to support field monitoring in the assigned geographic area.
• Monitor partner FDPs and any other distribution centers to ensure accurate commodity dispatches and distribution, reporting and program operation in accordance with the agreement between CRS and partners.
• Organize and lead field level implementation of all assigned project activities as outlined in the detailed implementation plan in line with CRS program quality principles and standards, donor requirements, BHA Milestone conditions and good practices.
• Ensure learning properly accompanies project activities throughout the project cycle. Support accountability through coordinating project evaluation activities and guiding partners in their efforts to reflect on project experiences. Analyze implementation challenges and report any inconsistencies and/or gaps to inform adjustments to plans and implementation schedules.
• Coordinate and oversee working relationships with all local project stakeholders and serve as the liaison between them and the project team to mobilize local actors and promote project activities and impact.
• Supervise and perform ad-hoc inspections of various processes and resources at project sites to ensure timely project activities implementation and adherence to established process standards and procedures. Ensure proper tracking of resource use for project activities through periodic budget reviews and follow-up with and assistance to implementing partner.
• Support and coordinate capacity building and technical support activities to ensure assigned project activities are implemented by project guidelines and standards.
• Coordinate provision of any logistical and administrative support to staff and partners.
• Implement TDY assignments in different Hubs as deemed necessary.
• Ensure project documentation for assigned activities is complete with all required documents and is filed via the agency and donor requirements. Assist with preparation of trends analysis reports and documentation of case studies and promising practices.

Required Languages – List languages required to perform the job

English/Amharic

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 50-75%.

Knowledge, Skills and Abilities

• Analysis and problem-solving skills with ability to make sound judgment
• Good relationship management skills and the ability to work closely with local partners
• Proactive, results-oriented and service-oriented
• Attention to details, accuracy and timeliness in executing assigned responsibilities

Preferred Qualifications

• Completion 2^nd Degree (Social or Natural Science) or 1^st Degree (Social or Natural Science).
• 3 years for 2nd Degree or 5 years for 1st Degree ideally in the field of Commodity Monitoring and for an NGO.
• Additional education may substitute for some experience; additional experience may substitute for some education.
• Experience working with partners, participatory action planning and community engagement.
• Staff supervision experience a plus.
• Experience monitoring projects and collecting relevant data.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Supervisory Responsibilities: Project Officers

Mentor and Supervise Project Officers to ensure they are supported in developing strong monitoring skills.

Key Working Relationships:

Internal: : Deputy Chief of Parties: JEOP, Chief of Party: JEOP, PMs: CRM, Project Officers, Senior Project Officers-JEOP & PDP Compliance, Compliance Officers, Logistics, JEOP Operations, Emergency.

External: JEOP International and local implementing partners in the area, Local Church partners, respective government stakeholders and officials in the area.

Qualifications

Basic Qualifications

• Bachelor’s Degree required. Degree in International Relations or in the field of <Program Area> would be a plus.
• Minimum of 4 years of work experience in project support, ideally in the field of <Program Area> and for an NGO.
• Additional experience may substitute for some education.

Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

What we offer

CRS offers U.S. based staff a comprehensive benefits package, including medical, dental, life insurance, vision, and a generous retirement savings plan.  Benefits packages for successful candidates employed outside the U.S. are based on the country of employment/in-country office where the candidate will perform the role.  CRS´ work culture is a collaborative, mission-driven culture committed to improving the lives of the poor throughout the world.

Note: This position is for Ethiopian nationals only.

About Us

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality.  Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.  We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.  The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS is an Equal Opportunity Employer.

General Requirements

CRS offers are contingent on the selected candidate’s ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements.  All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.

CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.