Project Manager -Hawassa, Ethiopia

Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at www.peopleinneed.cz  or HERE.

PIN currently is seeking energetic, disciplined, responsible Project Manager to work under WASH Program.

PIN currently invites applicants for the position of Project Manager

Length of Contract: Indefinite

Job Description:

The Project Manager (PjM) will be primarily responsible for managing public tender project entitled “Implementation of sustainable water supply system in selected kebeles of Bura, Dale and Bona Zuriya woredas of Sidama Region, Ethiopia.”  Overall implementation the project in collaboration with project team under the supervision of WASH (Water, Sanitation and Hygiene) Program Manager. S/he will manage the project in the widest sense of Project cycle management, responsible for the successful implementation and administration. In particular, PjM is not only responsible to attain the specific results in terms of proper quality and time of the activities, but also to ensure that all necessary administrative/financial rules related to the implementation of those activities are followed.  S/he will be responsible to provide guidance and technical oversight for ensuring quality of the project through working in strong collaboration with pertinent partners, subcontractors, government bodies, private actor experts and NGOs with close cooperation with PIN Financial and Logistic department and other staff working under the project.

Project Manager specific tasks are

• Successful implementation of all stages of the project’s cycle, including M&E, budget and procurement management.
• Liaison with partner companies, subcontractors and fulfilling all contractual obligations,
• Adhering to PIN, government and donors’ policies.
• Internal and external reporting
• Ensure an excellent working relationship with partners, local government and communities
• Coordinate and build the capacity of training coordinator and engineers
• Provide guidance and supervision to the field-based project staff, to ensure s/he has clear objectives, understanding of the project and receives regular supervision and reviews. To provide overall project oversight and work plan for the rest of the project team.
• Ensure the project’s financial and procurement status and progress is monitored monthly with the Finance and procurement Unit.
• Conduct in regular field- based project review meetings, and monitoring visit and provide the necessary report to the respective person.
• Accompany and facilitate donor and government visits and provide relevant background information and materials.
• Ensure donor and PIN visibilities as per the requirements and guidelines
• Ensure the delivery of any donation or distribution of materials to beneficiaries and government in timely manner and as per PIN policy and project documents. Ensure all the necessary documentation is fulfilled
• Responsible for preparation of contracts and start the work flow in ELO, follow the workflow status
• Make sure relations with Partners are as per PIN Code of Conduct
• Make sure that the donation for the beneficiaries are delivered on time and property as per the project document and PIN policy. Ensure all the necessary documentation is fulfilled
• Responsible on conducting project need assessment in collaboration with the relevant body.
• Meeting all project related deadlines

TEAM MANAGEMENT

• Participating on all selection procedures (senior positions to be selected in cooperation with program manager), suggestions on termination of work contracts
• Support of professional growth of the staff, ensuring minimum staff turnover
• Ensuring the maintenance of good personal relations
• Managing and supervise the field staff attendance sheet and their per dime as per PIN Policy

OPERATION and PROCUREMENT 

• Adhere to the security rules of PIN and enforcing the security rules with the project team
• Prepare project procurement plan on time, submit purchase request and primary responsible in following up of the procurement status and ensure the delivery of materials in quality and timely manner
• Ensure the technical inspection of the procured materials are done by the respective stakeholder or technical staff.
• Make sure procured materials are with quality as stated in the specification or as per PIN standards and beneficiary/stakeholder request
• Proper processing and documentation of all tenders both in ELO and hardcopy
• Responsible for weekly car request every Thursday and make sure the vehicle is used properly and efficiently
• Responsible for preparation of stock sheet and provide to the Finance unit on time and follow the stock management procedure as per PIN policy.
• Organizing projects logistics including transport, purchasing, stocking, etc.

Others

• Understanding and adherence to PIN procurement guidelines
• Understanding and utilizing system of PIN contract and payment approvals
• Understanding the taxation system
• Other assignments corresponding to actual needs of the project, program or mission up on the request of line manager/CMT
• Substitute other related staffs during on absence while assigned by line Manager
• Understand and adherence to overall PIN code of conduct, policies, guidelines and manual
• Understand and adhere to all Donor’s and PIN’s guidelines and policies, with special focus on safeguarding and protection policies

Benefit

•  Standard work schedule of 40 hours per week from Monday to Friday
• Per diems for working and Accommodation outside of the duty office depending on the location
• Transport Allowance
• Emergency allowance for the emergency program staffs
• Bank loan facilities
• 20 days of paid annual and after 5 years of work an extra paid day for every year
• Extra days of paid leaves for selected holidays
• Medical insurance, including spouse and children
• Accident insurance for all injuries during work time based on the law
• Pension contribution of 11% from PIN
• Paternity leave of extra 2 paid days above the mandatory 3 days
• Maternity leave according to the law and extra financial motherhood support
• Monthly mobile phone hybrid tariff
• PIN supports fast career growth and internal mobility
• International environment with opportunities to learn from other PIN’s country programs
• Extensive Capacity Building program, both internal and external trainings, including the Induction training
• Internal online learning opportunities, such as access to PIN’s e-learning platform and webinars
• Tea and coffee provided in the workplace
• Affordable hot meals available at the office canteen
• Annual staff retreat
• Friendly and fair work environment with small collective where everyone knows each other

• MSc or MA Degree in Hydrology, Water Resource Management, Public Health and WASH related fields of study with a 4+ years of relevant work experience in project management (including proven experience with projects proposal writing, and PCM)
• Experience of WASH related programming is advantageous
• Experience on WASH soft activities (Sanitation, Baby WASH) and WASH constructions
• International or local NGO experiences is advantageous,
• Experience in developing quality programs, strategic planning, enforcement processes
• Excellent planning, budgeting, monitoring and organizational and communication skills
• Strong staff management skills
• Excellent planning and organizational skills,
• Very good communicative skills with government stakeholders and donor,
• Ability to work independently and with team,
• Excellent knowledge of spoken & written Amharic and English, including a very good writing skills is a prerequisite
• Report writing skills