Location: Assosa, Ethiopia
Company: Plan International
Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Typical Responsibilities:
Project oversight, management, implementation and reporting
- Manage and lead project related strategic liaison with donor, national offices (NOs), and government stakeholders;
- Monitor regularly and review CPiE project performance data and project management arrangements on a monthly basis, identifying and agreeing on actions points and mitigation plans with key project stakeholders and Plan International NOs to ensure performance is maintained;
- Ensure the development and application of common standards, tools and practices for program planning, implementation, monitoring, learning and reporting across the projects;
- Provide review of and identify key risks and trigger contingency plans related to the project, and verify and support Program Area Offices/ERP to ensure risks are being effectively managed;
- Ensure the effective planning and implementation of activities that cut across the project, including assessments, studies, capacity building initiatives, setting up and running of centralized data management, evidence and knowledge management, and dissemination activities;
- Work with Plan International’s National Offices, MEAL Team, and other technical Specialists such as Knowledge Management, Innovation and Communications and Influencing to establish effective monitoring systems to properly monitor and ensure that program activities, budget allocations and financial expenditure are all on track;
- Review work plans, procurement approaches and key program elements, including through a value for money lens, contributing to effective programming and accountability to the donor;
- Work closely with colleagues at the various locations to maintain an accurate and timely budget analysis of the grants detailed oversight of forecasting and financial performance, to support and ensure grant components forecasted effectively;
- Hold monthly calls with staffs to review project implementation progress and BvA and thereafter discuss financial performance;
- Oversee implementation of child protection in emergency project activities ensuring that services are delivered on time, on budget and in compliance with donor regulations;
- Ensure that child protection partners and frontline staff understand the requirements and quality standards for implementation and ensure that child protection project is implemented in ways responsive to communities, stakeholders, and children’s needs and in line with Plan International principles, values, procedures and strategic plan;
- Supervise CPiE Coordinators and Officers on their day-to-day work and provide them with hands-on technical support and guidance;
- Prepare timely and high-quality donor reports on project activities in compliance with internal Plan International requirements and any relevant external donor requirements;
- Undertaking ongoing protection needs assessments, capacity assessments of local stakeholders and identify needs to be addressed as a matter of urgency;
- Provide timely coordination and guidance in the delivery of child protection in emergencies projects.
Budget management:
- Serve as overall budget holder for the CPiE project he/she is in charge of;
- Prepare and compile DIP, annual, quarterly and monthly plans, budget plans and forecasts, quarterly and annual reports for the project based on donors, government other stakeholder’s requirements;
- Make periodic program and budget revisions as required in consultation with donors, NO focal persons, BDD and Grant and Finance Coordinators;
- Ensure effective and efficient utilization of project budget and other resources for the intended purpose;
- Ensure that finance planning and reports are in line with the project agreement and requirements from donors and governments as needed.
Monitoring, evaluation and quality assurance:
- In coordination with MEAL Team, supports the Field and Area Offices to design results-based monitoring and evaluation process for the project;
- Regularly follow-up & monitor CPiE project to ensure proper and efficient implementation;
- Plan and facilitate regularly scheduled reviews of projects with both internal and external stakeholders;
- Coordinate and facilitate assessments and evaluation exercises on regular basis;
- Manage knowledge and experiences from the learning process and replicate good practices;
- Ensure the proper utilization and use of monitoring and evaluation systems;
- Observe and apply the child protection minimum standards (CPMS) as necessary.
External representation, coordination and capacity building:
- Work closely with government stakeholders at various levels, UN agencies and affected communities including children throughout the course of the program cycle including planning, implementation and M&E;
- Maintain regular communication and interaction with stakeholders to facilitate and foster partnership which contributes to the success of the project;
- Provide technical support and coach government stakeholders and build their capacity in the course of project implementation;
- Represents Plan International Ethiopia at National and Regional Cluster Coordination meetings, working groups and technical forums in relation to the program;
- Ensure that project interventions continue to be informed by and integrated with other core sectors of Plan International, such as education, health & nutrition, WaSH, SRHR etc;
- Continuously identify and document child protection issues in the project area, and ensure that relevant stakeholders and duty bearers are informed;
Documentation and Learning:
- Identify, capture and develop case studies for the purpose of reporting, advocacy and influencing efforts.
- Ensure proper documentation of experiences and lessons (including pictures and video documentation) learned in the course of program implementation.
- Organize and properly maintain database and information related to the program.
- Take an active role, facilitate and participate in studies and reviews related to the program.
- Facilitate and ensure dissemination of information and study/reviews.
- Provide information/inputs to be used for Plan International information and communication purpose/materials
Educational Qualification, Experience, Knowledge and skills required
Qualification:
- Bachelor’s Degree (MA preferred) in Sociology, Psychology, Social Work, Community Development, Law, Political Science and related fields with at least 7 years relevant experience of which at least three years’ experience with INGOs at managerial capacity
Knowledge:
- Knowledge of the child protection in emergencies sector including protection risks, response interventions/strategies, standards, principles and procedures
- In-depth knowledge of humanitarian program cycle management and child centred protection programming
- Knowledge of new developments and trends in the humanitarian sector including challenges and opportunities and their implications to the protection of children
- Knowledge of effective participatory monitoring and evaluation systems and processes.
Skills Specific to the Post:
- Proven experience as a trainer and facilitation of workshops for professional team and government authorities
- Excellent interpersonal skills, including the ability to build relationships with colleagues of diverse background and government and community stakeholders
- Excellent written and oral communication skills
- Strong negotiation, influencing and problem-solving skills
- Hands on skill to interpret financial data, in order to understand budgetary processes including planning, budget tracking and control
- Ability to analyse information, evaluate options and decision making in often ambiguous situations
- Proficient in computer skills and use of relevant software and other applicationsDesirable
- Ability to deliver quality programs in a desirable time and work under stressful conditions.
- Proven ability to work in a team environment and independently.
- Excellent written, verbal communication skills in English and Amharic.
- Computer literate.
- Good interpersonal skills.
- Gender sensitive.
- Proposal and report writing skills.
- Analytical and strategic thinking
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programs and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Location: Assosa
Type of Role: Project Manager
Reports to: Pregram Area Manager
Closing Date: April 2/2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.