Project Manager at  Three Roots International Ethiopia

BACKGROUND INFORMATION

Three Roots International is a growing not-for-profit organization, which exists to end extreme poverty by equipping and empowering vulnerable communities, through education, health, and income-generating activities. We are a dedicated staff team who seek to execute the organization’s day-to-day activities with integrity, commitment, ambition, humility, and professionalism. Our work and life together are shaped by our values: We are Christian. We are Christ-followers who are shaped and motivated by our belief in the value of every person. We are responsive. We are driven by the expressed needs of the community, and seek to communicate and act with efficiency. We are focused. We are intentional in relationships and strategic in execution. We are partners. We value collaboration and we desire to work and learn with others.

POSITION SUMMARY

Job Title: Project Manager

Duty Station: Bishoftu City Administration with frequent travel to project implementation sites

Report to: National Director

Supervises: Education, Livelihood, Health, and M&E Officers

Job Grade: IV

Liaison with: Finance and Admin; Communication and Knowledge Management; Partnership and Community Engagement Leads

The Project Manager is responsible for the day-to-day operations of the project. You are expected to meet and exceed the organization’s performance and delivery goals, ensure that all TRI projects are designed, implemented and completed on time and within the designated budget. And you will oversee the project/s activities to ensure the project objectives meet the desired outcomes are achieved. In addition, you manage the field-based TRI staff to work effectively, and to ensure that resources are used in the most efficient way. Moreover, you are also responsible for project design, implementation, and review. Furthermore, you work closely with relevant government entities at national, regional and local level.

SPECIFIC ROLES AND RESPONSIBILITIES

Key Result Areas: The success of this role is measured by key result areas which are listed below:

1. Leading the TRI project office staff in designing and implementing programming in collaboration with government and civil society partners;
2. Ensuring sound project design and logic; as well as data management of program data;
3. Advancing all levels of stakeholder relationships that further TRI’s work in the target area.
4. Designing tools and templates to improve, optimize and streamline all areas of implementation, learning, and coordination.
5. Increase efficiency and quality of project implementation by analyzing gaps and barriers, identify optimization opportunities, and troubleshoot issues in processes and workflows.
6. Research and implement best practices for transformational and sustainable development in rural contexts.

Program & Project Management

• Manage the full project design cycle and ensure programming is adaptive and responsive to community needs
• Oversee implementation to make sure project activities are completed within the specified timeframe and milestones are achieved
• Coordinate and optimize quarterly and annual project review processes to strengthen learning and accountability
• Analyse project challenges and identify practical, creative solutions to keep activities on track
• Provide policy feedback to the National Director to inform continuous improvement of Three Roots International policies and practices
• Carry out additional tasks as needed to support the success of the program

Monitoring, Evaluation, Accountability & Learning (MEAL)

• Develop and maintain a comprehensive monitoring and evaluation system to track project progress and results.
• Design, test, and manage information-gathering and data-collection tools for timely and accurate reporting
• Disseminate project achievements and support mechanisms for information sharing, learning, and reflection among stakeholders
• Conduct research on current trends and changes in the project’s thematic areas to inform program relevance.

Finance & Resource Management

• Ensure timely submission of financial and narrative reports of Education., Livelihood and Health projects
• Undertake preparation of annual budgets, monthly, and quarterly financial budgets and reports, and support new funding requests
• Coordinate logistics, including the distribution of goods to field sites, and ensure supplies arrive safely and on time

Risk Management & Compliance

• Identify and proactively manage risks to maximize project benefits for communities and stakeholders
• Assess potential risks and opportunities, and develop mitigation and opportunity-cultivation strategies
• Conduct quality assurance checks to ensure project standards and donor requirements are met
• Uphold safety and security protocols for field staff in line with Three Roots International’s standards

Partnership, Networking & Representation

• Build and sustain strategic partnerships with local governments, NGOs, and other relevant actors for collective impact
• Manage partner agreements and ensure smooth, collaborative working relationships
• Represent the project by organizing, attending, and contributing to stakeholder and coordination meetings
• Provide technical support and facilitate knowledge transfer with partners and relevant stakeholders

Capacity Building & Knowledge Sharing

• Lead in planning and organizing workshops and training tailored to beneficiary and project staff capacity needs
• Conduct supportive supervision visits to community field sites and provide guidance to project staff and stakeholders
• Actively engage on platforms and systems for sharing lessons learned, experiences, and best practices across the project

People & Team Management

• Lead, inspire, and motivate the project team at the field office to deliver high-quality results.
• Coordinate effectively with consultants and volunteers to enhance project capacity.
• Supervise, coach, train, and evaluate the performance of team members to strengthen skills and accountability.

Organizational Values & Commitment

• Demonstrate strong commitment to Three Roots International’s vision, mission, and core values in all aspects of work.

QUALIFICATIONS AND REQUIREMENTS

Education:

• Bachelor Degree preferably Masters Degree in Development Studies, Project Management, Economics or other related disciplines. Additional training and certification in project management would be an advantage.

Experience:

• At least 5 years of relevant project design, coordination and management experience is required at the national or international level in the areas of community development, 2 of these years must be with an international NGO
• Proven experience of designing, implementing and managing Health, Education and Livelihood (expertise to SHG Approach) programs
• Previous experience in rural community development or humanitarian sector; including project design, implementation, and monitoring and evaluation.
• Excellent organizational, interpersonal, oral, and written communication skills.
• Demonstrated competence to quickly problem-solve work planning issues to mitigate delays and support timely delivery.
• Excellent MS Office application skills including MS-Word, MS-Excel, MS-Access, MS-Power point, etc.
• Previous experience using Google Drive and Workspace an advantage
• Excellent computer skills and advanced knowledge of spreadsheet and database packages, experience in handling web based management systems.
• Adaptability changing situations, overcomes obstacles and recovers quickly from set-backs
• Proven ability for team building, management and motivation experience and to foster team synergy.
• Proficiency in leading and managing a multidisciplinary and diverse team

Language Skills:

• Strong verbal and written communication skills in both English and Amharic, with the ability to convey information clearly and concisely; proficiency in Afan Oromo is desirable.