Project Manager -Afar, Ethiopia

Internal/External

Vacancy Announcement 

IR/INT/EXT/VN/018.23
March 10, 2023

Job Title:                        Project Manager
Reports to:                    Head of Programs
Duty Station:                Afar Regional State, Ewa and Semera

Salary:                            As per the organization Scale

Required:                       One

Duration:                       One year with possible extension                                         

  Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas,Borena zone,Yabello,Dubluk,Dire and Elewaye woredas  and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us

Job Overview/Summary

Reporting to the Head of Programs, Project Manager will be responsible to lead the planning, executing, coordinating, monitoring, and controlling of Emergency projects in zone 4 of Afar Region to ensure it is completed in a timely fashion, within budget and in line with commitments in the donor contract.

To successfully deliver on the project’s results, IRE requires an exceptional Project manager who has demonstrable   knowledge, expertise and experience in project management preferably in the area of Humanitarian and Development Projects related to Food Security and Livelihood (FSL), WASH, Health and Nutrition Programs.

Project Implementation & Management

§  Lead the overall management, implementation and development of the emergency humanitarian project in zone 4 of Afar region

§  Provide leadership in projects set-ups/initiation, including development and adoption of precise Implementation tools- DIPs, PPs, CPs, DPs, and PMPs etc.

§  Provide managerial and technical leadership during project implementation with an aim of timely implementation of standalone and integrated emergency response in the targeted woredas of zone 4.

§  Work with the field implementation team and partners to ensure projects are implemented in a sustainable way and achieving the envisaged change.

§  Provide regular technical support/Backstopping/supervision during programme/projects Delivery processes.

§  Support Project reviews – drawing key recommendations, lessons, best practices, technical advances etc.

§  Work closely with IRE country office management and Country Office Program manager & Coordinators ( i.e Food Security and livelihood (FSL) , WASH   and  Health and Nutrition ) to strengthen  and  deliver high  quality response towards project  goals

§  Working with the relevant Project team in zone 4 and ensure activity plans, implementation and coordination are in place and regularly monitored

§   Facilitate and provide capacity building support and training, coaching and skills development for the project team based at field.

§  Track all project related recruitments to ensure required supporting documents and approvals are submitted in advance and that there is proactive follow.

§  Facilitate field level grant(budget) management meetings and ensure Addis Ababa IRE team receive notes and actions points within a timely manner. Ensure action points in field office are followed up.

§  Undertake financial forecast, monitoring and controlling of the project

§   Ensure donor compliance on visibility and program management is adhered to in a timely manner.

§  Ensures the management of Human Resources in accordance with the IR guidelines and the legal requirements in the country.

§  Lead and motivate program, finance and admin personnel under his/her supervision

§  Ensure project staff adhere to all IR and donor mandated safety and security regulations, policies and practices; ensure adherence to those regulations and take corrective actions as required.

§  Perform other relevant duties as may be requested by the IRE, Program Manager and/ or Country Director.

Coordination and Partnership

§  Jointly work with procurement unit to generate/update precise project procurement Plans at inception and follow its (Plan) implementation.

§  Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme

§  Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting

§  Ensure coordination and integrated team efforts in the delivery of standalone and integrated emergency Food Security and livelihood (FSL), and WASH and other sectors as needed.

§  Support coordination of zone 4 responses and recovery activities with the NGO clusters, humanitarian forums, working groups, and the government.

§  Ensuring that IRE is represented in all relevant emergency forums, working groups

§  Represent IR with partners in government and other stakeholders at Afar Regional State on matters related to the project

Monitoring and Reporting

§  Ensure that the project is implemented, monitored and evaluated and effectively handed over to the relevant government sectors and respective communities on completion

§  Ensure Field project team develop performance indicator trackers and that they update them regularly to facilitate monitoring of all projects in zone 4 and ease of reporting.

§  Collaborate with the PDQ Department to conduct ongoing monitoring and feedback/accountability of response to ensure actions are timely and appropriate

§  Review and share high quality and timely donor reports.

§  Compile and share weekly/monthly /quarter report to country office using the appropriate reporting template.

§  Compile and share the zone 4’s response and recovery weekly situation report

§  Produce quarterly and annual financial and narrative donor reports to a high standard

§  Asses, analyze and report humanitarian situation in Zone 4 to Country office

§  Review progress through project field visits, data analysis, project budget utilization status and forward planning

§  Compile and share general weekly/monthly /quarterly project update to Head of programs.

Personal Specification

Formal Education/Qualification

§  Master’s degree from a recognized university in either Disaster Risk Management, Development Studies, Rural Development or Public Health or another related field of studies

Work Experience

§  A minimum of ten years’ professional project management experience

§  Demonstrated practical experience in integrated FSL, and WASH project Management including in far-flung areas

Skills and Competences

§  Excellent practical team management ability to work independently as required

§  Excellent written and oral communication skills

§  Experience in reporting, internal and external to donors and key stakeholders.

§  Proven knowledge of and experience with donor funding environment and good financial and project management skills

§  Commitment to high ethical standards

§  Good written and spoken English and the ability to produce high quality written reports

§  Diplomacy, tact and negotiating skills;

• Good interpersonal, influencing and communication skills;
• Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts;

§  Proficiency with Microsoft Office applications

Technical lead (preferable);

§  Proven skills in integrated emergency humanitarian response planning, and management and capacity building

§  Experiences and skills in either FSL or WASH or Livelihoods or both of them

§  Knowledge and experience of the local culture and contexts of zone 4 areas.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.