Project Finance Officer

Mahibere Hiwot for Social Development (MSD) is a non-governmental and non-profit making organization founded in October 1999. Since its establishment, MSD has been implementing different programs in collaboration with partners on providing broad range of HIV prevention, care and treatment services and Sexual and Reproductive health (SRH), Migration & Trafficking, Good Governance, Education and Child Development in different parts of the country.

MSD is a child safe organization and all successful applicants will be required to sign the Safeguarding Code of Conduct. The safety and wellbeing of children and at-risk adults are priorities of MSD. The organization provides a safe environment in all its programs and activities. It has strong recruitment procedures to make sure the safest and most suitable people work with the children in its programmes.

MSD is looking for qualified and competent applicants for the following position:  

JOB SUMMARY

Under the supervision of the Project Coordinator and consultation with head office Finance and Admin Manager, the project Finance Officer is responsible for preparing payment vouchers, journal entries, processing financial transactions, entering data into the computer, making reconciliation, preparing reports in accordance with International Accounting Practices and Financial Policies and Procedures of MSD.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Verifies and ensures the required documentation and authorization is presented before effecting payments as per MSD and donor requirement;
• Processes payments which involve ensuring all payments are adequately supported by appropriate documentation;
• Writes checks based on the approved payment vouchers;
• Ensures that the necessary format and documentation is used before and after payment is effected;
• Support field office program staffs on financial and accounting maters
• Ensures all suppliers’ invoices and bills are paid on a timely basis;
• Ensures tax and other liabilities are paid out to the relevant authorities on time;
• Prepares journal entries for, transfers, correction and adjustments at the field office level;
• Collects Bank statements, debit and credit advices and reconciles bank statements with books of accounts monthly;
• Keeps Fixed Asset Register and records new incoming fixed assets at the field office level
• Participates in the periodic inventory taking process at the field office level;
• Prepares trial balance after the end of each month;
• Settle all financial documents to the head office every month
• File all financial documents and reports in neat, traceable and secure manner;
• Performs other duties as assigned by the supervisor.

Reports to: Project Coordinator

Term of Employment: Contract

Staff required:  03 (Woldia, Dessie and Debreberhan)

MINIMUM QUALIFICATIONS

EDUCATION/TRAINING

• BA/Diploma (Level 3) in accounting or related field.

EXPERIENCE

• 3/5 years of work experience in relevant field.

TECHNICAL AND OTHER SKILLS

• Good communication and presentation skills;
• Well organized and ability to act in a professional and ethical manner;
• Competency in computer applications;
• Knowledge of accounting software mainly Peachtree Accounting software.
• Computer skills (MS word, Excel, Power Point) and Internet browsing skills;
• Good written and spoken English language;