Job Description
JOB TITLE: Project Finance and Admin Officer (2x)
PROJECT: NSSID Programme Addis Ababa -East Shoa Sub Cluster
REPORTS TO: Project Coordinator and functionally to Senior Project Finance Officer
REPORTING TO POSTHOLDER: Cashier/Accountant, Office Attendant and Driver
LOCATION: Mojo, Oromia region and Durame SNNPR
DURATION & HOURS: three years with 60 working days probation period
|
PURPOSE OF THE ROLE |
The overall purpose of the project Finance and admin. Officer are to
- Ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics
- Responsible for the day-to-day general financial and administration of the organization, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.
|
KEY TASKS AND RESPONSIBILITIES |
Finance
- Verify pre and post financial transactions at field office level (for completeness, accuracy, availability of budget, ensuring compliances), and submit to program Finance manager at CO
- Prepare cash books on time with quality, and submit to the program Finance manager (FM)
- Prepare monthly bank reconciliation on time and with quality, and submit to the FM-CO.
- Liaising with banks for all finance matters
- Follow up on the timely settlement of staff advances by closely working with program finance manager at CO and report to the CO advances long overdue
- Support the PC/Team Leader at FO in preparing monthly cash forecast & transfer request ensuring accuracy & timeliness
- Review the detail of BMRs together with PC/Team Leader at FO, communicate any adjustments on a timely manner, ensure the availability of budget for any transaction ahead; and advice the PC/Team Leader at FO on timely utilization of budgets
- Ensure all relevant staff members of field office are informed of donor/ government requirements; and work closely with program and other support functions to ensure compliance
Procurement & Other Support Services
- Responsible for facilitating & handling all procurements of field office
- Handle FO logistic service including movements of vehicles, project inputs and reports to the CO Logistic Manager
- Ensure the timely procurement and distribution of items at field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at field office
- Liaison with CO-Procurement Manager & follow up all procurements of the project to be made at CO level or need to get approval from CO
- Support the PC/Team Leader at FO in preparing procurement plan regularly
- Implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
- Follow up, organize all leave and other HR related records and submit to the CO HRM
- Assist in staff recruitment and disciplinary issues
- Ensure a conducive staff working environment
- Manage the operations of the project compound by Liaising with the Leaser of office building
- Perform all other duties as requested by LM
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
Job Requirements
|
PERSON SPECIFICATION |
|
|
Essential |
Desirable |
|
Education, qualifications & other knowledge |
|
| BA or above in Accounting or related fields |
Training on financial application systems such as SUN, Peachtree |
| Knowledge of employment legislation in Ethiopia |
|
| Good understanding and firm belief in gender equality and issues in rural communities |
|
|
Experience |
|
| At least four years relevant experience in Finance and Administration role with similar responsibilities in an NGO or private enterprise |
Previous INGO work experience in rural areas |
| Experience of asset and inventory management |
|
|
Skills & abilities |
|
| Skills in budgeting and maintaining accounts | Skills in financial application systems |
| Strong computer skills and experience working with accounting software |
|
| Computer literacy, excellent record keeping and report writing |
|
| Strong attention to detail and problem-solving skills |
|
| Strong communication and interpersonal skills |
,. |
| Good team building skills and the ability to work in a multi partner approach |
|
| Strong analytical, organisational and IT skills |
|
| Ability to work independently and with minimum supervision, prioritize tasks and to take initiative |
|
| Strong sense of integrity and personal commitment to the goals and values of Farm Africa |
|
| Skills in working as part of a team |
|
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
How to Apply
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing to ethrecruitment@farmafrica.org with the subject Project Finance and Admin Officer for NSSID program Mojo/ Durame Project by 29 June 2023.
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).