Job Description
Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.
MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia. The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach. Today, MSF Belgium is running 2 projects (SNNP and Afar regions) and has conducted several assessments with some short-term responses (SNNP, Amhara, Afar). Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.
MSF-Belgium has the following vacant position:
Title: PROJECT FIN/HR MANAGER
Place of Work: SEMERA, AFAR.
Contract duration: Six (6) months with possibility of extension
Salary: As per the MSF salary scale
| Accountabilities |
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• In close coordination with the Project Coordinator (PC) and the HR Coordinator and Finance Coordinator, calculating, analysing and monitoring the project’s HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required. • Planning, supervising and ensuring the implementation of, in close coordination with the HRCo, the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment. • Advising on set-up and updating the project’s organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities • Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the PC and HRCo, looking for the best options to avoid and/or solve possible labour conflicts in the project • Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites • In close collaboration with the PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and MSF. • Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security. • Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.) • Being responsible for all movements and/or accommodation of staff in the Project. |
| MSF Section/Context Specific Accountabilities |
| – Provide induction and ensure capacity building of the newly recruited local staff of the project under direct supervision
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Job Requirements
| Education | Essential university degree in HR and of Finance, management (business, HR) or administration. |
| Experience |
· MSF experience in the field (project or Coordination) is mandatory and other NGOs experience is desirable · Technical skills, financial analysis and knowledge of Labor law. |
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Languages |
Mandatory: very good knowledge of both English and Amharic |
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Knowledge |
Able to work with Microsoft Office 365 tools, including SharePoint, MS Teams. Strong interpersonal and intercultural communication skills.
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Competencies |
• Strategic vision • Leadership • Strong coaching people Management and development of staff • Service orientation • Teamwork and cooperation • Coaching and mirror attitude with the teams.
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How to Apply
All applicants should send a CV, a cover letter, educational records, work certificates and a copy of national ID.
Application can be submitted/sent: by email: msfocb-addis-Recrutiment@brussels.msf.org (please indicate on the subject box: the vacancy title and your name ).
Posting date: 08/04/2022
Closing date: 17/04/2022
MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.
We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.
MSF may give relocated status for this position in case the chosen candidate is from other locations within the mission country than the project location. Specific requirements for the relocated status apply.
Incomplete applications will not be accepted.
Please note that only short-listed applicants will be contacted.