Project Coordinator II- JG 6

• ChildFund Office: Ethiopia
• Manager/ Supervisor title: Directly reports to Emergency Program Manager at the CO but liaise with Tigray Snr Program Area Coordinator based in Mekelle
• Position type: Full-time fixed term
  Work environment: On-site

About ChildFund

ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund’s Values

ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund’s Commitment

ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role

The Project Coordinator for the Ethiopian Humanitarian Fund project in Tigray Region at Adigrat is responsible for the overall coordination, implementation, and reporting of the Ethiopian Humanitarian Fund project in Adigrat, which includes components of General Protection, Health, Nutrition, and Multipurpose Cash assistance. He/she is also responsible for the timely monitoring and evaluation of the project. The Project Coordinator will also be responsible for maintaining relationships with other project staff in the program area office, donor agency, INGO implementing partner, coordination mechanisms, and local government in the Adigrat region, as appropriate. He/She is also responsible for additional continuous needs assessment, program design, and fund raising to scale up the Adigrat project portfolio.

RESPONSIBILITIES AND TASKS:

Program development and implementation

• Lead the overall project management.
• Prepare detail project implementation plan (DIP) and ensure its effectiveness according to the overarching strategy and project agreement made with the donor
• Coordinate baseline and end line evaluation process
• Prepare and adopt manual that will be utilized for the project for training and staff use.
• Actively facilitate information-sharing, collaboration, and cross-learning processes
• Developing TORs and recruiting consultants to conduct work on specific activities and objectives in line with the rule and regulation of organization with Procurement team
• Hire, Couch and conduct performance appraisals of other project staffs and as required, ensure regular feedback.
• Organize regular team meetings to review and plan project activities and capture best practice.

Coordination and Partnership

• Act as the primary point of contact for the project, liaising with local partners, government agencies, and other stakeholders.
• Representing ChildFund in relevant cluster meetings, coordination forums, and timely sharing of information
• Provide regular updates to Emergency Program Manager on a weekly and monthly basis on progress, priorities, and constraints
• Coordinate with other project officers in the project, local partners and internal departments, including finance, logistics, and human resources, to ensure smooth project operations, to maximize the utilization of resources and also avoid duplication of resources.

Resource Management

• Work closely with the finance team to manage project budgets, monitor expenditure, and prepare budget forecasts.
• Contribute to the selection of pre-qualification and bidding of local suppliers and contractors for logistics availability, and items and service purchase.
• Regularly track budget versus actual together and take timely corrective action on irregularity.
• Manage project budgets according to the plan and provide accurate and timely information on the status of expenditure.

Monitoring, Evaluation, Reporting and Documentation

• Develop and implement monitoring and evaluation plans to assess the effectiveness of project activities.
• Conduct regular field visits to monitor the progress and quality of project implementation.
• Prepare and submit timely project reports, including financial reports, narrative reports, and data summaries.
• Monitor the impact of Ethiopian Humanitarian Fund project and promote learning by documentation of best practices for future emergency response works
• Provide necessary information to the team at Country office (when appropriate)
• Assist on the documentation of best practices and challenges to generate materials for strategic direction of further implementations of general protection, health, nutrition and multipurpose cash programming

Risk Management:

• Identify potential risks to project implementation and develop contingency plans to mitigate them.
• Regularly review and update the project’s risk management plan.

Resource Mobilization and Proposal Development:

• Participate in the Need assessment for designing of new emergency response projects and provides professional recommendations on areas of operations.
• Contribute to the development of proposals for new emergency response projects.
• Assist in identifying funding opportunities and developing relationships with potential donors.
• Support resource mobilization efforts, including in-kind donations and volunteer engagement.

Required Experience and Education

• BA/BSC degree in social work, sociology, general protection, Gender, psychology, public health, Development Studies, Project Management, Social Sciences and relevant fields of social sciences). A master’s degree is preferred.
• Minimum of 4 years of experience in project management, preferably in a humanitarian or development context.

Required Competencies

ChildFund’s Core Competencies

• Teamwork: Supports implementation of team decisions or goals.
• Communication: Articulates thoughts and expresses ideas effectively and with empathy using written, verbal, and visual communication skills.
• Results orientation: Prioritizes and distributes work to deliver objectives on time and to the highest standard.
• Decision making: Actively seeks input from multiple information sources to evaluate situations and understand the cause of problems.
• Resilience: Demonstrates flexibility in responding to challenges, proactively seeking assistance as required.
• Digital Literacy: Demonstrates basic awareness of technological trends and potential application for their work.

Other Required Competencies

• Proven language proficiency in written and spoken English.
• Knowledge of local languages/Tigrigna is an advantage.
• Proven experience in managing multiple projects and teams.
• Strong strategic planning and organizational skills.
• Excellent communication and interpersonal skills.
• Experience in budget management and financial reporting.
• Knowledge of monitoring and evaluation methodologies.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in relevant software applications (e.g., MS Office, project management tools).