Project Coordinator Assistant

About Action MSF

Médecins Sans Frontières (MSF Belgium) is an independent international medical humanitarian organization that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters, or exclusion from healthcare.

Summary of Position

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relationship with local and national authorities, contributing to the context analysis and follow-up, and providing translations and interpreting in order to ensure the smooth running of the project.

Essential Job Duties

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision-making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources’ accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
•  Translate documents and act as an interpreter when needed.

MSF Section/Context-Specific Accountabilities

• Assist Project Coordinator with advocacy and negotiations, make suggestions on how local context and culture can be integrated in the plan
• Assist Project Coordinator with defending MSF’s social mission and translating MSF principles into action.
• Having medical knowledge would be an asset.

Required Qualifications and Professional Experience

Education : University Degree 

Experience: At Least two years previous  experience in  similar jobs in the field of humanitarian aid with MSF or other NGOs.

Languages: Mission working language and local language(s) essential. (Fluent in Amharic, English, and Tigrinya).

Knowledge: Essential computer literacy (word, excel)

Competencies: 

Stress ManagementResult Oriented

Teamwork

Flexibility

Commitment