Project Control Officer -Addis Ababa, Ethiopia

Job Description

B

Family

Family

PR3

Professional

Reason

Regular > Regular Assignment

No

2022-11-21-08:00

December 15, 2022

Project Control Officer

Organizational Setting and Work Relationships

The Project Control Officer is part of the multi-functional team. In coordination with DFAM¿s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation.
Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures, and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR¿s financial rules, policies and regulations and operational context.
The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern.
The Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR¿s financial rules, policies and regulations, and other relevant documents.
In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or Senior Project Control Officer, as applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

– Participate in the annual assessment and planning cycle.
– Participate in the development and implementation of partnership management objectives aligned with UNHCR¿s strategy and priorities.
– Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions.
– Support Programme and other relevant functions in the selection of implementation modalities.
– Support a coherent approach in the application of the Enhanced Framework for Implementing with Partners and compliance with its policies, principles, and procedures to ensure effective partnerships, as well as sound stewardship and accountability for the funds entrusted to partners.
– Pursue high-quality partnerships and integrity culture in UNHCR, among partners and UNHCR¿s contractors to mitigate misuse and wastage of resources, fraud and corruption, sexual abuse and exploitation, and other forms of misconduct; including recommendations to put in place safeguarding mechanisms and measures for detection, prevention, reporting, and addressing fraud, and other forms of partnership/ contractors misconduct.
– Ensure UNHCR management (country/bureau/global) and offices have access to high-quality and timely analytical insights and advice for enabling evidence-based operational decisions and accountability on project control, partnership and direct implementation management.
– Provide first-line support for project control, external and internal audit, evaluation, and other reviews pertaining to partnership and direct implementation management, and assist in gap analysis, establishing, measuring, and taking appropriate actions for addressing queries, recurrent weaknesses, and other findings.
– Ensure coherent practices of analysis and critical reviews of risk exposure and establishment of linkages of risk management with monitoring, financial management, project control, audit, and other processes related to partnership management and direct implementation to enhance effective delivery and optimum use of funds through partnerships or through direct implementation.
– Foster constructive dialogue and consultations with partners, UNHCR¿s contractors and other stakeholders to strengthen partnerships, interagency collaborations, and harmonisations.
– Contribute to strengthening the capacity of UNHCR and partners on partnership and direct implementation management.
– Seek innovative approaches in enhancing partnership and direct implementation management, gathering experiences, and sharing best practices and lessons learned among operations and partners.
– Contribute with inputs on reviews and enhancements of policies, procedures, and practices governing the framework for Implementing with Partners and the management of direct implementation.
– Perform other duties related to financial management as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level
For P3/NOC – 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education

Accounting                            Business Administration;                   Economics;           Finance

Public Administration                          Management                        or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

Not specified

Relevant Job Experience

Essential

Experience in financial management, accounting, project management, internal control assessment, internal audit and/or external audit, risk management and demonstrated experience in field operations.

Demonstrated experience in effective partnership management and multi-stakeholder coordination in humanitarian, emergency or development contexts.

Good knowledge and understanding of UNHCR/UN rules, policies, and regulations regarding partnership and financial management, oversight and compliance.

Proven analytical skills, and abilities for identification of gaps and finding solutions. Good level of computer literacy in particular, experience in computerized systems and software.

Experience in communicating, building capacities, coordinating consultative processes and building consensus. Ability to contribute in policy and process reviews.

Desirable

Innovation and technology skills in financial, risks and fraud management. Professional qualification in accounting (CPA, CMA or CA, CFE, ERM, or equivalent). Training in UNHCR’s protection and management learning programmes. Capacity building skills.

Functional Skills

*MG-Resource Management
BU-UN/UNHCR Budgetary cycle
BU-Budgeting
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The successful candidate would be one with a strong project implementation and monitoring background, and long-standing experience in the coordination of audit, financial review, Capacity building in programme activities in large operations. S/he would have a programme training awareness background (PM1 Certification) to help build the programmatic and financial management capacity of partners and relevant UNHCR staff.

A demonstrated capacity to lead teams with diverse backgrounds, and experience in collaborating with big international NGOs would be an added advantage. The incumbent will be collaborating with RRS (UNHCR Government interlocutor) at branch office level. S/he should possess the skills and experience in dealing with challenging partners. The incumbent is expected to be a negotiator, forward-thinker and solutions-oriented.

English

,

,

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

The Project Control Officer reports directly to the Senior Project Control Officer and plays a very important role in maintaining harmonious and effective partnerships, and often interacts with partners. As a result, the incumbent needs to be very mindful of all dimensions of partnerships in their interaction with partners in accordance with the relevant procedures. The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of monitoring plans, ensuring quality assurance, verification and PPAs are signed on time. He or she will undertake review of project agreements, project audit, monitoring to ensure that budgets are reflected in the operational activities. The incumbent will also be expected to undertake multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure. He or she will supervise one or two project control staff and provide guidance to the field offices.

Living and Working Conditions:

Addis Ababa is the capital of the Federal Democratic Republic of Ethiopia.   The population is estimated at about 4 million.   It is located in the Ethiopian highlands at an altitude of 2,500-2,700 meters.   The climate is sunny and temperate, but it can be very cold at night, with freezing temperature at times.   There are two rainy seasons: February-March and July-September, during which there may be heavy rainfalls.

Addis Ababa is the headquarters for the UN Economic Commission for Africa as well as the African Union (ex-OAU). The local language is Amharic, and English is the working foreign language.   Housing is readily available and the rents are, on average, reasonable. Most foodstuffs, beverages, household goods, furniture and clothing, mostly imported from the Middle/Far East, South Africa and Europe, or local brands, can be found, although they can be expensive. There are a number of private schools, offering up to secondary education in French, English and other languages.

The basic infrastructure roads, utilities, and telecommunications are of average standards, as are medical facilities, which are still largely inadequate, although a few private clinics and hospitals provide reasonably good routine care.   There is a UN Clinic, but for major illnesses or surgery, United Nations staffs are normally evacuated to South Africa or Kenya. Vaccinations recommended by Medical Service.   Malaria prophylaxis is recommended for trips outside of Addis Ababa. Although Ethiopia as a whole is designated by the UN Security Coordinator as a high-risk area, there are no major or special security concerns within Addis Ababa city.

Additional Qualifications

Skills

BU-Budgeting, BU-UN/UNHCR Budgetary cycle, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial auditing, IT-IT Risk Management, MG-Resource Management, UN-UN Organizational Regulatory frameworks, policies, processes

BA: Accounting, BA: Business Administration, BA: Economics, BA: Finance, BA: Management, BA: Public Administration

Certifications

Certified Public Accountant – Other, HCR Management Learning Program – UNHCR, HCR Risk Management and ERM for Managers – UNHCR

Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Refugees

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Bi-annual Compendium 2022 Part B – November 2022

This position requires Functional Clearance