Project Clerk

Africa Health Collaborative Project of Addis Ababa University

Context

The Africa Health Collaborative (AHC) is a pioneering initiative aimed at strengthening primary healthcare across Africa and empowering the continent’s health sector through transformative education and innovation. It involves eight African Universities/Institutions (Amref International University (AMIU)-Kenya, Moi University Kenya, The African Institute for Mathematical Sciences (AIMS), Addis Ababa University (AAU), The African Leadership University (ALU) -Rwanda, Kwame Nkrumah University of Science and Technology (KNUST)- Ghana, University of Cape Town (UCT), and Asheis-Ghana), and University of Toronto (UofT), each in partnership with Mastercard Foundation. AAU has launched the Africa Health Collaborative Project at the College of Health Sciences (CHS). It is a 6-year project focusing on three pillars of work to achieve the AHC’s objectives:

• Health Employment (HEMP) aims at equipping the primary healthcare workforce in Ethiopia with relevant skills that productively match the health and well-being needs of the Ethiopian population.
• Health Entrepreneurship (HENT) aims at launching entrepreneurial ecosystems and platforms in Ethiopian Universities to optimizing and scaling health startup, creating jobs with a focus on youth and women, while addressing critical gaps in primary healthcare to accessibility, affordability, and quality.
• Health Ecosystem (HECO) aims at developing a dynamic and sustainable health ecosystem network that integrates local knowledge, supports policy development, and equips actors with the skills needed for sustainable health sector growth, transformation, and job creation across Africa.

The project wants to hire qualified and experienced staff on a contract basis for the following position.

II. Position/title: Project Clerk

Employment status: Full-time Contract

Duration of Employment: 6- years; annually renewable contract depending of employee’s performance

Primary Work Location: Addis Ababa University, College of Health Sciences

Travel out of Addis Ababa: To National Partner Universities (Debre Berhan, Wollo, Wolkite Universities)

Department/Project: Africa Health Collaborative Project of AAU

Job Role: The Project Clerk will support the Project Administration and Program Assistant to ensure the administrative supports of the project proceeds according to its plan; particularly, will file and manage the Collaborative documents and records (both paper and electronic) including contracts; ensure proper backup, retention, and disposal of documents and records; and manage paper and electronic distribution lists and file access rules; and perform other duties and activities as assigned.

Objectives of the Assignment: The specific objectives of the Project Clerk are providing day-to-day clerical support to the Project Administrator and Program Assistant; building and maintaining filling systems; maintaining a record system related to all personnel of the project; assisting with project information requirements from stakeholders; coordinating and supporting communications (answering telephone for project staff, partners, stakeholders; taking messages or redirecting calls as appropriate; sending and receiving messages using computer terminal); supporting scheduling of meetings, seminars, conferences, travel and interviews.

Available position: One (1).

Salary and benefits: Attractive- as per the Collaborative Project Scale

Education Requirements: Bachelor’s Degree in any Social Sciences, Management, Economics, Accounting and Finance, Accounting, Public Administration, Social Work, or related fields

Minimum Experience Requirement: Five (5) years of experience as Office Clerk, Administrative Assistant, Office Manager, related, for a Bachelor’s Degree holder, or three (3) years ofexperience for a Master’s Degree holder in any of the above fields, or related

Competency Requirements

Core competencies

• Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals,
• Demonstrated experience in providing strategic support to the project team, and capacity building, and mentorship to subordinate team,
• Proven experience in Office Clerc, Project Administration and/or Assistant, Office Management practices,
• Ability to work within a team and support other colleagues to achieve the overall project goals,
• Ability to listen, adapt, persuade and transform, and
• Ability to get things done before the deadline.

Functional competences

• Ability to identify and execute opportunities to effectively provide professional clerical supports to the Project Administration and Program Assistant, the Project Pillars Leads; program participants; and other stakeholders,
• Proficient in Excel, and Word processing,
• Excellent communication, negotiation, and stakeholder management skills,
• Ability working in cross-functional teams, and
• Capability to establish and maintain effective relationships with supervisors and other employees and the general public.