Project Assistant & Cashier -Harar, Ethiopia

The Ethiopian Center for Disability and Development (ECDD) is an Ethiopian civil society development organization that works with other organizations to promote, facilitate and build organizational capacity to make government and non-governmental service delivery and development programs accessible to, and inclusive of persons with disabilities.

ECDD needs to hire qualified candidate for the position of Project assistant & cashier who have the following knowledge and skills: –

Duties and Responsibilities:

1.     Providing support for overall implementation of the project

·       Assisting in compiling overall project documentation including financial documents

·       Supporting the regional project officer in the process of overall project implementation

·       Facilitation of work advance request and payments needed for activities timely.

·       Ensuring that financial aspects of projects are always considered and optimizing the budgets allocated for the projects.

·       Liaising with all sections and specially with all stakeholders.

·       Cooperating with other partners and local government/CSO stakeholders in the field, if necessary.

·       Assisting the project staff in conducting surveys and collecting required data in all project areas of WAA Project (Diredawa Administration, Harari region and East hararghe zone (deder, haramaya, gursum and babile)

·       Provide technical assistance in project implementation during conducting training, workshop and etc. to ensure the proper compliance

·       Providing necessary support to ensure that objectives of projects are achieved in better way.

·       Attending meeting with other partner and local authorities when need it.

·       Supervising the overall activities of the project area and support the project with regional project officer.

·       Working closely with project staff, regional, zonal and woreda government stakeholders, partners, OPDs and CSOs.

2.     Support financial management of the project at Field office

·       Overseeing financial management and supporting the officer in the area office.

·       Ensuring the availability of hall for training before the training date and invitation of participants from various implementation areas.

·       Carrying out any other duties as per the needs of the program.

• Follow up and settle all utilities and similar payment on behalf of the project in the organization.
• Facilitate financial and logistics matter of training, meeting and discussion in collaboration with the regional project officer.
• Keep the neatness and securities of the financial document properly as per the finance manual of the organization and settle the document to on time.
• Processes payments which involve ensuring all payments are adequately supported by appropriate financial and non-financial documentation;
• Ensures that the necessary format and documentation is used before and after payment is affected;
• Follows-up the settlement of temporary advance payments effected with “Suspense Vouchers” and reports to the supervisor if there are unsettled suspense vouchers;
• Obtains receipts and reconciles cash balance with records, clears all advances taken by staff and updates all records on file;
• Keeps finance documents in a safe and orderly manner and send to the HO every month;
• Prepares periodic performance reports and submits to the immediate supervisor timely;
• Performs other duties as assigned by the supervisor.
• Collect representation letter before payment made to the payee
• Keeps the filing system of the organization in order both finance and non-finance document and send to head office monthly basis

·       Reports to: Project officer/Finance officer

Qualifications & Preferred Skills

·       Bachelor’s Degree in Economics, Public Administration, Sociology and or similar field of studies.

·       2 Years’ experience in project Assistant and implementation in (NGO/INGO) sectors.

·       Good knowledge and experience in humanitarian field.

·       Computer literate in Microsoft Word, Excel, PowerPoint and Email, preferred

·       Proficient in written and spoken English.

·       Afan Oromo proficiency is required/mandatory

·       Ability to organize tasks simultaneously and prioritize work.

·       Willingness to travel to project implementation area frequently.

·       Highly flexible

·       Good communication skills

·       Understanding of persons with disabilities issue