Project Assistant

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV’s operations, visit our website: www.snv.org.

Project Description

BRIDGE+  is a five year programme (from November 2023 to December 2028) implemented by a consortium of partners composed of SNV Netherlands Development Organization (lead) and Wageningen University (WUR and Agriterra, with the financial support from the Embassy of the Kingdom of the Netherlands (EKN).

The overall objective of the BRIDGE+ programme is to contribute to a functioning dairy Value Chain that creates inclusive and sustainable benefits for all its participants, including wider society, with particular focus on smallholder farmers within the mixed farming system. To attain this objective, the project will operate at three levels: (1) smallholder farmers: increase benefits from dairy farming; (2) dairy value chain: improving functioning and food safety; and (3) at sector level: strengthening institutional structure.

Key roles and responsibility include, not limited to:

1. Office and general Administration Services

• Coordinates office management activities for the BRIDGE senior management and partners.
• Compiles, assimilates, and prepares confidential and sensitive documents and briefs the BRIDGE management and partners regarding contents.
• Tracks and records the movement of project goods into and out of the project to ensure efficiency, effectiveness, or sustainability of operations.
• Establish, maintain and update computerised and manual filing systems.

2. Fleet management

• Coordinate domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel vouchers, and maintains all travel records.
• Oversee the fleet’s vehicles, work with the BRIDGE management and project team to make sure deliveries and jobs are completed on time.

3. Secretarial and communication Services

• To deal with correspondence promptly and as required including distribution of invoices received, payment queries, communication received from suppliers, contractors and the bank or donors or staff or governments or others.

4. Event management

• Arrange programme meetings and book meeting venues, facilitate workshops, conferences, and related program engagements.
• Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required. Track authorizations and correspondence.

5. Financial administration and accounting

• Support and organize schedules in the process of preparation of annual audit and be a liaison with all outside vendor.
• Provide administrative support to distribute and share with relevant staff copies of all grant documentation (grant proposals, reports, budget etc.).

6. Organizational Effectiveness

• Provide administrative support to increase the effectiveness and efficiency of Support Services through improved communication and relation to each function (HR, IT, Finance) as well as coordination and communication between functions.

7. Contract Administration

• Oversee the preparation and revision of contracts that involve the purchase of sale of goods and services.
• Handle the acquisition, distribution, and store of equipment and supplies for BRIDGE team.

• BA degree in business management and administration, management, Accounting, Secretarial science, and related fields .
• One (1) to two (2) years of experience in general administration, management, procurement, financial management, preferably with an INGO, donor-funded program, in a similar capacity in a field position.

Required Skill

• Excellent computer skills and proficiency in excel, word, outlook,
• and access
• Excellent communication skills both verbal and written.
• Knowledge of and experience in organizational effectiveness and administrative/operations and customer management implementing best practices.
• Excellent interpersonal skills and a collaborative style.
• A demonstrated commitment to high professional ethical standards and a diverse workplace
• Ability to work under pressure and prioritize workload according to the changing needs of the project.

Competencies

• Attention to detail
• Addaptability
• Initiative
• Communication
• Result orientation

Contract Type: National

Expected start date: 01, January 2024.

Duty Station:  Addis Ababa

Contract Duration: One year with the possibility of extension based on performance and budget availability.

How to Apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 4th of November 2023. Please submit your application only via: Smart Recruiters/I’m interested.

All information will be in the strictest confidence.

If we see that your experience and skills match the requirements of the position, we will contact you to advise you of the next steps in the recruitment process.

SNV is an equal opportunities employer and female candidates are encouraged to apply.

Working at SNV  

SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to, an internal and global network of experts.

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct“. This Statement of Conduct adopts the definitions used in the Scheme.