Programme Specialist – German Portfolio

Job Description

About Plan International

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.

JOB OVERVIEW/SUMMARY:

The job holder responsible to facilitate integrated programming in joint areas of operation with a focus on: cross-learning, downward accountability, monitoring integration aspects and producing consolidated narrative reports; to provide overall coordination of refugee and migration projects; and facilitates effective working relationships amongst partners and represent PIE in partners and stakeholders meetings, workshops and events as necessary and delegated. In such a way, her/his work directly contributes to the realization of Plan’s purpose and provides effective and efficient technical guidance and support towards advancing the rights of children (refugees and hosts) in the urban refugees and host communities settings as an integral part of Plan’s emergency response within the framework of Plan Ethiopia’s Country Strategic Plan and Emergency Preparedness and Response Plan.

MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS

Direct reports– to Technical Sector Lead – Child Protection in Emergency

Key Relationships

Internal Relations: Humanitarian Program Department, Finance Department, Business development Department, Program Quality Department, Human resources Department, Logistics and Administration Department, Program Area and Project Teams, German National Office counterparts.

External Relations (Outside Plan International): Government sectors, consortium partners, implementing partners, cluster and working groups; private and public sectors, consultants, and other development organizations. The post holder will also maintain relationships with target populations who have diverse socio-economic and cultural contexts such as refugees and host communities.

LEVEL OF CONTACT WITH CHILDREN

Mid contact: Occasional interaction with children

PHYSICAL ENVIRONMENT

Office environment and travel to the field

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

The Programme Specialist is accountable for coordinating and facilitating the work of the Humanitarian – Refugee and migration projects in the German National office portfolio. The post holder will be specifically responsible to facilitate integrated programming in joint areas of operation with a focus on: cross-learning, downward accountability, monitoring integration aspects and producing consolidated narrative reports. S/he will be responsible for leading the coordination of projects including ensuring that the agreed governance structures are followed; in addition, s/he will coordinate with Finance, Procurement, and Logistics to access support required for project implementation. The role post holder is expected to have experience in the following areas:

Program Management & Coordination – 50%

• Coordinate a multi-agency, multi-country projects, with overall responsibility for achievement of objectives and targets.

• Ensure effective information sharing and learning across agencies including providing monthly and quarterly update on project activities for internal consumption

• Establish strong working relationships with project members and develop an in-depth understanding of the activities, support needs and strengths of partners.

• Ensure cross learning among the relevant programmes of the refugee and migration department

• Organize project planning & monitoring meetings with staff, partners and stakeholders.

• Coordinate with Finance, Procurement, and Logistics to access support required for project implementation. SAP expenditure and actual monitoring and follow up.

• Update PO with any significant changes in context and send to ERRP Lead for approval.

• Participate in coordination and cluster meetings when required by ERRP Lead.

• Coordinate with Program effectiveness lead to set up monitoring and evaluation mechanisms.

• Provide effective oversight to the consolidated consortium budget in collaboration with consortium members and with Plan International Ethiopia finance team.

• Coordinate the writing and submission of regular narrative and financial reports to the donor and other stakeholders as required.

• Advance transfer, PO modification and management of liquidations, etc.

Stakeholder Coordination – 10%

• Establish effective working relationships with the government counterparts, implementing partners, private and public sectors, consultants, and other development organizations and target population in the program operation.

• Mediate between Plan national Offices and Project Partners to maintain consistent delivery standards and good working relationships.

Human Resources – 5%

• As necessary, participate in the recruitment of Emergency Response team

• Orient, train, and support Refugees and emergency staff as necessary;

• Undertake performance management to respective program staff as required.

Monitoring and Evaluation Systems – 10%

• Maintain and develop mechanisms to monitor and evaluate the impact of the project and ensure learning is integrated into future program design.

• In collaboration with the field staff, ensure proper Monitoring, Evaluation and Learning and information generated is used for program design.

• In partnership with Emergency Response lead plan and coordinate activities to support refugee and migration advocacy work.

• Design reporting systems for weekly and monthly reports to ensure accountability

• Ensure full compliance with reporting systems, review performances and reporting

• Present regular reports to refugee and migration lead.

Representation – 5%

• Represent Plan International Ethiopia and liaise with government stakeholders, donors, local and international NGOs and any other relevant stakeholders.

• Participate and coordinate Cluster group meetings in Migration/Refugee.

• Clearly promote of child protection across the work of participants.

• Work in close coordination with Emergency Response Lead to ensure effective design and implementation of mixed migration.

• Support partners in understanding plans’ gender equality strategy and program criteria and capacity building activities on gender as part of the regular work at field level.

• Ensure the representation of Plan Ethiopia in their respective region from gender equality perspectives.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) – 5%

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Qualifications:

• BA/BSc or MA/MSc University degree in Social Work, Sociology, Education, Development, or any related Social Science fields.

Experience desirable:

• Minimum of 8 years of experience on management and coordination of humanitarian and development programs, including minimum of 2 years of experience on Refugee and/or Migration programming, preferably in emergency recovery and urban refugee.

• Extensive and documented experience in managing refugees (including urban refugees) and host communities’ access to education, access to economic empowerment/livelihood access to legal aid and protection projects and muti-stakehodlers approach with focus on operational aspects including management of budget and logistics.

• Experience of managing projects for major donors and experience of working with international NGO, UN agencies in consortium setting including report writing, donor compliances and participate in national and regional clusters and platforms and networks.

• Knowledge of humanitarian principles, Migration Policy, Refugee Law and its application.

• Excellent interpersonal, communication, training and facilitation skills

• Strong skills in project planning, implementation, monitoring and evaluation

• Awareness of child protection issues and sensitivity to gender equality

Languages required

• English and other national languages