Programme Associate -Jijiga, Ethiopia

Job Description

Standard Job Description

Organizational Setting and Work Relationships

The Programme Associate would normally receive guidance from more senior programme staff in the operation/bureau/division. S/he may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate.

S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments. The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.

The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

– Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.

– Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.

– Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.

– Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.

– Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.

– Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.

– Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.

– Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.

– Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.

– Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.

– Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.

– Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.

– Perform other duties as required

Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level

• For G6 – 3 years relevant experience with High School Diploma;
• or 2 years relevant work experience with Bachelor or equivalent or higher.

Field(s) of Education

• n/a

Certificates and/or Licenses

• not specified

Relevant Job Experience

Essential

• Demonstrated experience in programme management, Operation Management Cycle and related processes.
• Knowledge of Results Based-Management.
• Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)

Desirable

• Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management  Level 1.
• E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.
• Experience in programme management training and capacity building activities.

Functional Skills

• *IT-Computer Literacy
• PG-Programme Management (programme cycles and reporting standards)
• PG-Results-Based Management
• DM-Database Management
• PG-Programme Analysis
• PG-Development and monitoring of programme assessments and surveys (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

• Location of Assignment: Bokh
• The incumbent of the position will be based in Bokh not in Jijiga, which is the exact location of the contractual assignment of this position.
• Additional language skills in Somali and Amharic are a desirable.
• Female applicants are strongly encouraged to apply.

  Living and Working Conditions:

  Bokh town is located in Doolo zone of the Somali Regional State of Ethiopia and is the headquarters of the Bokh woreda (District), with an estimated population of 50,000 people. It is situated 170 kms away from Wardher, the Doolo zonal capital, 780km from Jijiga, 80-100 km from the Ethiopia-Somalia border and 1,400 kilometers away from Ethiopia’s capital city, Addis Ababa.

  Kebridehar is the nearest big town located on the main asphalt road from Jijiga that has an airport providing air transport from Addis Ababa to the region. However, the distance from Kebridehar to Bokh via Wardher is about 305 kms, but this takes about 7 hours due to the rough nature of the road.

  Bokh and its surrounding areas are characterized by moderate, dusty, and dry weather. The temperature varies from 30–38 degrees Celsius and can rise up to 40 degrees Celsius, thus creating a very hot and uncomfortable environment. The rainy season is normally during the months of June to September and although it reduces the warm temperature, it creates a perfect condition for insects to fertilize, especially mosquitoes.

  The currency used in Doolo zone is the Ethiopian Birr (ETB). There are no banking services in Bokh town. The nearest banking facility if the branch for the Commercial Bank of Ethiopia in Wardher, the zonal capital. It is recommended to carry cash before arriving at the Bokh UNHCR Satellite Office.

  Services like electricity and water are very limited. Electricity for the town is supplied for a few hours a day from a big generator and some residents have invested in solar power. Water is provided from two main boreholes whose capacity does not satisfy the entire town population, with proposed rehabilitation and construction of new boreholes by the district authorities.

  Network coverage is unreliable in Bokh. In commercial hotel accommodations, there is no access to the internet at all. Sometimes staff use mobile phone data to check their emails. Connection to wireless networks and other ICT needs is under preparation by UNHCR ICT colleagues. VSAT equipment are being prepared for installation in Bokh and some ICT emergency kits have recently been delivered in Bokh to facilitate staff office activities.

  Currently, accommodations are being provided by two private commercial hotels (Shobane and Rambo) with the price varying between ETB 500-600 per night. UNHCR is planning to rent a property for staff accommodation which will then provide a standard accommodation rate in accordance with the Policy on UNHCR-Provided Accommodation in the Field. However, due to the numbers of humanitarian workers arriving in Bokh, accommodation has recently been scarce. UNHCR has dispatched some 50 tents and mattresses to set up a tented camp for staff accommodation to complement available hotel spaces.

  Most accommodations do not have private bathrooms, air-conditioning, closets, or other additional house furniture.

  Upon arrival at the UNHCR Satellite Office in Bokh, a security briefing is required. Official working hours are Monday through Thursday: 08:30 – 17:30 hours, with a one-hour lunch break from 12:30 to 13:30 hours; while on Friday: 08:30 – 14:00 hours, with no lunch break.

• This position doesn’t require a functional clearance

Skills

• DM-Database Management,
• IT-Computer Literacy,
• PG-Development and monitoring of programme assessments and surveys,
• PG-Programme Analysis,
• PG-Programme Management (programme cycles and reporting standards),
• PG-Results-Based Management

https://icsc.un.org/Home/SalaryScales