Program Manager (Dessie Hub) -Dessie, Ethiopia

Job Description

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to support the implementation and realization of the PIE’s strategy by developing and leading the East Amhara Hub Program implementation, coordination, monitoring, evaluation, visibility, research and accountability and ensuring alignment with PIE and regional strategies and global policy and strategy.

This would be demonstrated in undertaking responsibilities which include managing and leading East Amhara Hub program and operation team and provide capacity building training for staff and partners,  review researches/studies and evaluations terms of references and facilitate monthly program review meeting and workshops, prepare quality and condensed quarterly and annual reports of the hub, and represent Plan International Ethiopia in  workshops, Networks, forums and advocate for program quality in both development and humanitarian programs.

Responsibility and Accountability

Lead the Strategic Planning and Implementation of program operations 

• Ensure the hub-level procurement, fleet management; property and fixed assets management, inventory management, and risk and security management.
• Assist the Emergency Program Implementation Manager and PAM in developing annual program implementation plan including budget planning and undertake annual participatory program review.
• Arrange the Hub area program monthly, quarterly and annual reviews.
• Ensure that Project agreements are singed at regional/zonal level for the implementation a project dedicated for the Hub area.
• Provide strategic leadership to the staffs under the East Amhara Hub operations.
• Ensure appropriate levels of support and capacity building is provided to government partners found in the two Sponsorship operation Zones.
• Support the assessments, surveys and studies conducted by the CO or PA.
• Support the program review and evaluations undertaken by the government and other partners around the Hub operation zones, towns and woredas.
• Lead high level missions including donor missions.

Advocacy & Networking

• Ensure Plan International Ethiopia is well represented and considered as a value-added partner at regional, zonal and woreda level networks and forums to foster external relations.
• Participate in zonal and regional networks for influencing policy, learning and sharing good practices to improve program quality.
• Identify opportunities and forums to visibly position Plan International Ethiopia itself on development and humanitarian issues within the sponsorship implementation’s zones as well as the region.
• Support PA M&E PC and other PCs in measuring achievement and progress toward program goals and results through the M&E system.

Maintaining an agile and effective organisation

• Facilitate the establishment and implementation of standards of accountability, effectiveness and efficiency in the achievement of program objectives.
• Improve the Hub operation to adhere with the system, policies and procedures as well as legal requirements of Plan International and regional and local governments.
• Ensure the installation of the internal controls and monitoring system in accordance with the organization’s policy, procedures and the audit requirements.

Staff Motivation, Management and Development

• Ensure appropriate recruitment, training and development of staff at Hub level.
• Integrate staff performance management systems and development strategies into team building processes with regular reviews conducted as per agreed work plans.
• Create a conducive working environment in which people are motivated, respected, valued and managed well so as to realize their potential and development.
• Provide necessary training and development opportunities to Hub staff that will result in professional growth and equip them with knowledge and skills to enable them improve program quality.
• Ensure that all of the sub-office staffs have knowledge and understand Plan’s corporate policies, processes, standards and systems by working with CO and PA respective staffs closely.
• Provide regular coaching and mentoring of staffs to improve their performance

Child Protection and Gender Equality

• Ensure equal participation and benefit of boys and girls and children with disabilities in all phases of programme/ project implementation.
• Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.
• Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.
• The staff and partners understand Child protection and gender equality policies.

Knowledge, Skills, Behaviours, and Experience Required 

• A minimum of Master’s degree/Bachelor’s degree in Management, Economics, business development and Administration, Development studies or other related fields.
• At least 7 years’ experience in a similar management role
• Demonstrated experience in the management of key programmatic areas such as WASH, health, education, climate change, Food Security, livelihoods, Economic empowerment and Resilience, disaster risk management and protection.

Knowledge

• Demonstrated knowledge of strategic leadership and planning processes
• Demonstrable knowledge as a result of study, training or practical experience on the key sectors in both humanitarian and development programmes.
• Knowledge of human resource, transformation and change management
• Thorough knowledge of operational and programming processes, systems and principles, and the ability to provide leadership and support to staff working at regional and community level.
• Knowledge of regional context; the operating environment and factors affecting child-poverty in the country and the political, social and environmental opportunities for change is an advantage
• Knowledge of development issues, trends, challenges and opportunities and implications to community development
• Knowledge of the requirements of donor compliance and financial management
• Knowledge of risk management and mitigation

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Location: Dessie

Type of Role: Program Management  

Reports to: Emergency Program Implementation Manager

Grade: D2

Closing Date: January 31, 2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.