Program facilitator

Level 3:  The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

• Collect funds and make various payments as per the authorization and approval of Budget Holders and following Save the Children’s financial management policy;
• Maintain and handle petty cash and prepare cash reports and ensure timely replenishment, and prepare receipt/payment vouchers;
• Prepare payment vouchers (for cash and cheque payments) as per approved payment requests and/or authenticated invoices and receipts by budget holders and present vouchers for verification and approval by the responsible persons. Make cash/cheque payments only after obtaining approval/authorization from the management;
• Maintain the bank and cash records either electronically or manually
• Effect staff salary upon obtaining approval and certification from payroll sheets;
• Check and pay all office bills for telephone, fax, water, electricity, tax withholdings, and government taxes; Ensure timely settlement of bills;
• Assist the Finance Accountant in the handling of financial transactions and documentation with the highest standards
• Ensure loans and working advances are maintained and accounted for properly and follow up repayments made accordingly;
• Whenever necessary he/she will make payments at field level for different activities.
• As cross-cut function support on Office utility payments with HR and Logistics staffs
• Support other admin and programs staff whenever necessary.
• Financial Report

Reports to: Finance Coordinator

Staff reporting to this post:  None

Budget Responsibilities: None

Role Dimensions: Finance, Admin, and program supports  

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling values of Save the Children
• Holds the project team accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team takes responsibility for their personal development and encourages their team to do the same
• Widely shares their vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members, and external partners and supporters
• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Occasional Duties:

Perform any other duties as may be assigned from time to time.

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

The role holder is required to carry out the duties following the SCI Equal Opportunities and Diversity policies and procedures.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

The role holder is required to carry out the duties following SCI Health and Safety policies and procedures.

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