Program Expert

Internal/ External Vacancy Announcement

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its institutional strength with a special focus on the enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Program Expert position who meet the following requirements.

Required number: One

• Reports to: Board Chairperson
• Duty station: NEBE Head Quarter, Addis Ababa
• Duration: Permanent
• Salary: As per the organization salary scale (Competitive)

Job Summary

Program Expert in the Chairperson’s Office plays a crucial role in providing administrative support and assistance to the Program Coordinator and Chairperson of the National Electoral Board of Ethiopia (NEBE). This position involves coordinating program activities, managing administrative tasks, handling communications, and ensuring seamless day-to-day operations in alignment with the Chairperson’s schedule and priorities. The Program Expert also participates in official communication between the Chairperson and various NEBE departments, regional offices, and external stakeholders.

Duties and responsibilities

Program Development and Implementation:

• Assist the Program Coordinator in the development and implementation of programs and initiatives led by the Chairperson, contributing to program success.

Administrative Support:

• Provide administrative support to the Chairperson, including calendar management and coordination of appointments and engagements.

Prioritization and Conflict Resolution:

• Prioritize inquiries and requests while troubleshooting conflicts, making judgments, and recommendations to ensure the smooth day-to-day engagements of the Chairperson.

Logistics and Travel Management:

• Manage logistics and travel arrangements for the Chairperson, ensuring efficient and timely travel planning.

Communication and Correspondence:

• Handle official letter communications, correspondence, and record-keeping for the Chairperson’s Office, maintaining confidentiality and accuracy.

Interdepartmental Communication:

• Assist the Program Coordinator in facilitating official communication between the Chairperson and other NEBE departments, regional offices, and external stakeholders.

Collaboration:

• Collaborate with NEBE departments and regional offices to ensure effective program coordination, providing necessary support.

Program Monitoring:

• Support in monitoring program progress, gathering relevant data, and preparing reports for program evaluation and improvement.

Ethical Standards:

• Uphold ethical principles and integrity in all program-related actions and interactions.

Project Support:

Assist the Program Coordinator in specific initiatives and projects, contributing to their successful execution.

Event Coordination:

• Prepare and organize meetings, conferences, official events, workshops, and conferences related to program implementation and electoral processes, ensuring alignment with the Chairperson’s schedule and objectives
• Any other duties as assigned by your line manager.

Education and Work Experience:

• BA or MA degree in Management, Public Administration, Law, Political Science, or related fields.
• 7 years and Bachelor | 5 years in Masters.

Knowledge and Skill:

• Strong organizational and time-management skills.
• Proficiency in calendar management and appointment coordination.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.
• Ability to prioritize tasks and troubleshoot conflicts.
• Collaborative mindset and ability to work within a team.
• Familiarity with program coordination and administrative tasks is a plus.