Program Director at Hiwot Ethiopia

Internal/External Vacancy Announcement

Background

Hiwot Ethiopia was established in 1995. It has been working for the well being of children and youth in Ethiopia. It has been delivering a range of multi-year programs on health, education, child and youth rights, livelihood, gender equality and disability with a number of local and international partners. Hiwot Ethiopia, with the financial and technical support of its development partners has been implementing different development programs in Addis Ababa and Amharar region.

Under the general supervision of the Executive Director, the Program Director will use her/his in-depth contextual understanding, technical expertise, and relationship building skills to define and deliver Hiwot Ethiopia’s strategic ambition for Children and youth development in Ethiopia. The major role of the Program Director is responsible to the development of efficient and effective program management systems, responsible to planning, organizing, directing and controlling of the program department tasks, responsible to develop concept notes and proposals from the existing as well as new donors. The Program Director will manage the program department and the resources such as human, financial and materials through effective and efficient manner.

Job Summary

Key roles and responsibilities

Responsibility of the position

• Responsible to the development of efficient and effective program management
• Responsible to planning, organizing, directing and controlling of the program department
• Initiating and setting goals for programs according to the strategic objectives of the organization
• Responsible for the regular and annual program analysis, forecasting and planning
• Responsible to assess potential donors and develop concept notes and proposals to mobilize resources from the existing as well as new donors.
• Responsible to the direct supervision and management of subordinates
• Responsible to the development of guidelines and tools to ensure   quality program/project implementation
• Responsible to establish smooth partnership and collaboration efforts and networking among donors, government partners and institutions across the organization target areas
• Responsible to the assessment of new program areas
• Keep senior management informed with detailed and accurate reports or presentations
• Responsible to conduct researches, collect case stories and develop documentations to share the organization success stories
• Responsible for the promotion and implementation of Hiwot’s Vision, mission and values

Major Duties/Tasks of the Program Director

Resource mobilization

• Lead the resource mobilization efforts of the organization
• Assess call for proposal and potential donors
• Develop proposals/action plans to the existing donors in close collaboration of the program officers/coordinators
• Develop new concept notes and proposals regularly to ensure the sustainability of the program activities of the organization.

Planning and Resource mobilization

• Planning the programs from start to completion involving deadlines, milestones and processes
• Develop annual and long term operation plan based on the available resources and the organization strategic direction.
• Align the program activities with the organization strategic direction
• Actively participate on reviewing, updating and implementation sessions of the organization Strategic Planning
• Ensure effective and efficient program planning practices at program department level and assist the subordinates on proposal development skills

Organizing, controlling and supervision

• Manage the program department and its resources such as human, financial and materials through effective and efficient manner
• Manages all aspects of grant programs  including grant program oversight and administration,
• Manage each grants based on the agreement made by the donors and government
• Ensure team leadership across the program areas and motivate the team to work on the line of the organization visions, goals and objectives
• Analyze programmatic activities and Periodically review the progresses and interim results
• Maintain a close work relationship with other departments of the organization and contribute for the development of the organization
• Actively participate on the organization management team and contribute to the development of the organization
• Ensure  a smooth  work  relationship  with  the  government,  funding  agencies  and  the community groups
• Amend all aspects of grant programs efforts in line with the government policies and procedures
• Identify opportunities for new program development and expansion.
• Closely work with research and resource mobilization department
• Establish proper document handling mechanisms across the program areas
• Make sure  the program staff on aware of organizational policies and procedures
• Develop  and  review  the  program  staff  job  description  and  ensure  proper implementation of the given tasks
• Supervise staff and volunteers under the program department
• Ensure the stakeholders participation during planning, implementation, monitoring and evaluation of the programs
• Take corrective and disciplinary measures of employee under program department to ensure efficiency and effectiveness across the program department
• Properly handle complaints, grievances and conflicts among the program department staff
• Make timely and proper performance plan and appraisal; and reported to the Administration and Finance department

Monitoring, Evaluation, learning and Reporting

• Ensure standard monitoring, evaluation and Learning system
• Regularly collect reports, analyze, filling and document across program departments
• Regularly collects cases, success stories and related practices so as to disseminate for others
• Compile and submit periodic reports to line manager, donors and government partners based on the requirements.

Report to: Executive Director

Terms of employment: contract with possible extension

Place of work: Addis Ababa with frequent travel to program sites (outside of Addis Ababa)

Number of vacancies: one

Sex: (male or female)

Benefits and compensation: Negotiable and attractive packages

Qualification

• Suitable candidates should have BA/ BSc or MA/MSc in social science and related fields. At least 10/ 8 years work experience on Health, education, children and youth right, gender equality and other related experience is required to the position. Furthermore, the job holder has proven experience working at NGOs in the stated position.

Required Knowledge, skills and competencies

• Proven knowledge of national, regional and universal policies, laws and principles
• Must have a broad knowledge of program management principles and proven experience on Program Management
• Ability on strategic thinking, multi task and problem solving, negotiation, and motivation skills
• Proven skills in concept note and proposal writing/development
• Proven skills on monitoring, evaluation and learning
• Good communication and interpersonal skills and an ability to mentor others
• Ability to work effectively in a complex, fast-paced, matrixes, and multi-cultural environment
• Proven Knowledge on safeguarding children and adult at risk
• Good oral and written Communication skills of both Amharic and English languages