Term of Employment: One Year possibility of extension
Duty Station(s): Oromia (Addis Ababa),
Required Number: One
Salary & Benefits: Competitive
Application Deadline: 24 Nov 2022
Job Description
BACKGROUND
The Agricultural Transformation Institute (ATI) has been established by the Government of Ethiopia (GoE) to identify and address systemic bottlenecks to Ethiopia’s agricultural development. The Institute does this through problem-solving, implementation support, and capacity building of stakeholders involved in the implementation of interventions that address the systemic bottlenecks.
ATI provides a unique platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our teams with the tools, training and mentorships necessary to achieve their career goals.
The programmatic focus of the Institute responds to a core set of needs identified by the Ministry of Agriculture and other sectors along commodity value chains. Across the programs, the ATI engages public, private, and non-governmental stakeholders to support strategic planning, manage and strengthen implementation capacity and test innovative models. Currently, ATI is tasked to coordinate the revised Agriculture and Rural Development policy agendas of the sector and such sectoral level delegation requires high level expertise in the policy areas and skillsets in coordination and networking with multiple stakeholders.
Our Culture
We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results.
At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.
POSITION SUMMARY
The Program Assistant mainly focuses on administrative and operational support to the Senior Director (SD) of Oromia Regional Branch Office. He/she reports to and provides general administrative support to the office, including scheduling, drafting & compiling meeting minutes, completing expense forms of SD, organizing and supporting team-wide activities, setting up and managing team office equipment and resources, and handling other ad hoc requests.
The successful candidate will have an innovative, can-do attitude, and enjoy working in a fast paced organization that is mission and results driven. He/she will have experience with creating and demonstrate strong attention to detail, and excellent written and verbal communication, and organizational skills. Advancement opportunities are available after strong performance in this role.
ESSENTIAL DUTIES:
- Undertake a broad variety of office tasks for Regional Office including: arranging calls and meetings, schedule management meeting, office set-up and management, drafting meeting minutes, organizing travel, and assisting with workshop and training facilitation
- Work closely and effectively with all team members within the office to keep them well informed of and prepared for upcoming commitments and responsibilities, following up appropriately. Organize team meetings, inform agendas and presentations, consolidate and review team requests, where appropriate attend meetings to take notes
- Compile minutes and presentations, manage online and physical filing systems,
- Support department-directorate-wide meetings, events, and projects including travel, and finance activities
- Maintain office area, equipment and supplies, including seating, internet connectivity, printers, projectors, stationery, etc.
- Handle other administrative and operational duties from the Operation dIrector as assigned, and use good judgement to deal appropriately with urgent requests when the SD is absent or engaged
REQUIRED QUALIFICATIONS:
- Bachelor’s Degree, in any field of study, with strong grades
- At least 2 years of relevant experience in a corporate or development agency setting as a program, executive, or administrative assistant
- Excellent written and oral communication skills including local language
- Resourceful, confident, positive and energetic
- Team player with good relationship management skill
- Organized and detail-oriented
- Proven ability to effectively prioritize workflow
- High standards of ethics and confidentiality to handle sensitive information
- Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
- Fluency in written and spoken Oromefa, English and Amharic
How to Apply
APPLICATION INSTRUCTIONS
We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) CV (maximum 3 pages) to https://apply.ata.gov.et by mentioning the position title on the subject line.
Please DO NOT submit scans of certificates with your application.
Women are highly encouraged to apply.
Only short listed candidates will be contacted.