Program Assistant (3) – Ethiopian Human Rights Commission (EHRC)

Purpose of the Job:

To provide program and administrative support to ensure efficient operation of the department, support the Director through a variety of tasks related to office organization and communication and be responsible for confidential and time sensitive materials.

Main Duties and Responsibilities:

• Manage and maintain the Director’s calendar including scheduling appointments, internal/external meetings, and conference calls.
• Support in the coordination of the logistics of events, workshops, training, etc.
• Coordinate the Director’s and the team’s travel itineraries, flights, hotel, accommodation, rental car, and other travel needs.
• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team.
• Produce and distribute correspondence memos, letters, faxes and forms to the respective offices
• Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team.
• Receive phone calls and guests visiting the office.
• Provide assistant and support to the director on various projects such as new employee onboarding, including calendar planning and staff communication.
• Prepare agendas for meetings, briefing materials and presentations as needed to support the Director and the team.
• Coordinate with warehouse team to ensure the office has sufficient supplies of stationaries
• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate.
• Maintain up to date record keeping and filling system for the directorate/unit
• Manage relevant staff appointments, respond to minor inquiries, and maintain up-to-date employee records.
• Perform additional assignments given and delegated by the Supervisor.

LOCATION: Head Office

REPORT TO: Regional Director

SALARY RANGE: Gross monthly salary of ETB 7,585.00- ETB 8,781.00 plus ETB 3,000.00 housing allowance and ETB 1,200.00 transport allowance depending on candidates qualification, experience and earning history

Qualifications and Experience:

• First degree in Law OR BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields with significant experience in the justice industry.
• 2 years of relevant experience for first degree or 4 years of relevant experience with diploma including strong experience in event management, travel and logistics.
• Computer literate.
• Proficiency in written and spoken English and Amharic language is required. Knowledge of other local and/or international languages is advantageous.