Deadline: Jan 20, 2024
Job Description
Position Summary:
The Program accountant is responsible for financial oversight, compliance and grant management of the MaYEA program. Manage cluster level program budget and ensure spending of funds according to MCF’s regulations and the PHE-EC financial management policies and rules. Develop cluster level program financial reports and support annual audits. Work closely with program team and PHE-EC national finance team to ensure the effective use of resources in order to achieve the program objectives in compliance with the MCF’s requirements and regulations.
Duties and Responsibilities
FINANCE:
- Develop and coordinate financial reports and audits.
- Work closely with the program staffs and allocable expenses and projection of expenses on monthly and quarter basis or depending on the donor requirements
- In collaboration with the cluster coordinator will prepare and submit cash requests and financial reports to successfully administer finance.
- Work with cluster coordinator to ensure compliance and effective and proactive fiscal management
- Maintain financial files and records according to PHE-EC’s, MCF’s and the government standards.
- Manage cluster level program payroll and legal deductions, and submit the same copies to PHE-EC head office.
- Control and oversee annual budget preparations which include overseeing work plan costing and the integration of work plan and donor-approved budgets.
GRANT AND PROCUREMENTS
Assist in the design, development and implementation of services, under supervision of Program focal staff and in close coordination with cluster coordinator and other relevant Program staffs, to ensure compliance with donor and Organization’s policies and procedures, and achievement of intended results.
Ensuring compliance with all donor requirements and policies,
Works closely with sub-national hub PHE-EC programs and provide support focusing on compliance, grant and contracts management, and successful implementation of grant and contracts in the cluster level.
Works closely with relevant program at cluster level and ensure the proper preparation and execution of grant and contract documents and grant disbursements are consistent and compliant with donor and Organization’s requirements, policies and best practices.
Actively participate in the preparation of program procurement plan.
Control and led logistics and other logistics assignments that ensure goods, works and services are procured timely to facilitate program implementation and at the same time ensure value for money is in place at cluster level.
Work with PHE-EC head office procurement department to ensure vendors follow all the tendering regulations, procedures and instructions and meet organization procurement internal policies.
Ensure that program resources are effectively managed (assets and equipment, human resources, finance).
Perform other duties as deemed necessary.
Duty Station: Debre-Birhan with frequent travel to project Woredas and/or kebeles
Reports to: Cluster Coordinator
Job Requirements
Education Background
- BA/MA in Accounting, Finance, Business Administration in finance, Business management.
Work Experience
- Minimum of six years with relevant experience of three years in accounting or Finance manger positions
- Two years of experience in national CSOs or international NGO
Skills/Knowledge and Competencies
Ability to exercise sound and timely judgment and maintain the confidentiality of sensitive information.
- Good skills in application of accounting software
- Proficient skill in excel and other MS computer applications
- Ability to perform and prioritize multiple tasks.
- High degree of professionalism
- Good interpersonal (verbal and written) communication skills, including professional fluency in English.
PERSONAL VALUES
- Integrity and honesty
- Hard working
- Firm belief in gender equality, team work, transparent and participatory management.
Preference: Women candidates are highly encouraged to apply.
How to Apply
All interested candidates are encouraged to apply for the position advertised. All applicants must be submitted their updated CV, three references (one should be head of government partner office in your current working area for the first, second and third positions) and other credentials’ along with well-articulated letter of application electronically to: vacancy@phe-ethiopia.org and info@phe-ethiopia.org or in hard copy to PHE Ethiopia Consortium, P.O.Box: 4408, Addis Ababa, Ethiopia or hand delivery to our office located in front of brass hospital ABCO building 3rdfloor.
Only shortlisted candidates will be contacted.
Applicants must mention in subject line the position that you apply.
Only candidates/applicants that are shortlisted will be called for the written exam and interviews.
Deadline for all application or positions are 10 working day from the announcement date of the advertisement (January 24, 2024)
PHE ETHIOPIA CONSORTIUM provides equal employment opportunities to all applicants for employment regardless of his/her race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as or in accordance with applicable local laws. PHEEC has no tolerance for any safeguarding issues including abuse and harassment.