Procurement Officer -Shire, Ethiopia

Role and responsibilities

Generic responsibilities:

• Organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines, and donor regulations.
• Responsible for the effective management of the procurement process by ensuring adherence to country and NRC regulations
• Provide technical support in market surveys and assessment at Area Office.
• Provide anti-corruption, transparency and cost-efficiency focus on all procurement processes
• Provide training to project staff in procurement matters
• Establish proper filing system of all procurement documents.
• Prepare and develop status reports as required by management in weekly, bi-weekly, and monthly basis
• Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures.
• Prepare online tender on e-Sourcing tool and provide support to tender opening committee
• Development of holistic and needs based programmes, including cash-based interventions and marked based programmes

Specific responsibilities 

• Manage procurement activities at the support office that includes procurements requested from the area and field offices.
• Manage closed tenders and ensure it is complaint with NRC and donors’ regulations.
• Support area offices teams to carry out local market assessments
• Ensure daily verification of agresso procurement tracker and provide update to the Logistics Manager.
• Maintains an up-to-date electronic record of all correspondence related to purchase orders, requisitions, and Good Received Notes (GRN) and records.
• Support the tender opening committee (both online and manual processes) when it comes to preparing and mobilizing resources.
• Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies
• Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses.

1. Competencies

Competencies are important for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies:

• BA Degree in Business Administration or equivalent
• Minimum of 5 years’ experience from working as a logistician, procurement in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and spoken

Context/ Specific skills, knowledge, and experience: 

• Willing to travel to remote areas, ability to work flexibly including weekends
• Willingness to travel and work in rural locations and live in basic conditions.

2. Behavioral competencies:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect