Location: , Ethiopia
Job Description
External Vacancy Advertisement
Position: Procurement Officer
ROLE PURPOSE:
The Procurement Officer is accountable for ensuring the overall program procurement and supplies are met and delivered in accordance with timescales set and agreed with program staff and SC systems, polices, and procedures.
KEY AREAS OF ACCOUNTABILITY:
· Ensure that all supplies requests from the programs are facilitated in a professional manner and following the logistics and financial guidelines of SC Ethiopia.
· Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
· Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests/purchase order
· Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
· Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
· Conduct regular market analysis of SCI required items and provide quarterly reports to the Supply Chain Coordinator
· Facilitate suppliers’ payment processes and documentations for audit trails
· Ensure the effective and efficiency use of SCI resources in order to obtain the best value for money in the best interest of the organization.
· Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
· Facilitate computer and assets and property repair/s maintenance services with agreed
· Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of SCI to ensure traceability of all documents and expenses
· Ensure appropriate monthly reporting on all procurement activities based on the requirements defined by the logistics coordinator.
· Establish and maintain excellent communication links between Addis and all field office to ensure appropriate and regular information flow on all requests received as well as to ensure that the requester get the right items, at the right time and at Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
QUALIFICATIONS, EXPERIENCE and SKILLS
BA degree in purchasing and supplies management, Business Management, Management and related field.
ü At least 3 years of experience working in supplies, procurement, logistics co-ordination
ü Good interpersonal skills,
ü Experience working in NGOs
ü Good written and spoken English
ü Knowledge of computer word processing, access and excel
ü Proven experience working in a team.
ü Commitment to and understanding of Save the Children’s aims, values and principles.
ü Desirable working in Printing service procurement
ü Position holder must have good interpersonal skills & excellent team player
ü Able to work in line with strict adherence of specific policies and supervisor’s order.
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Additional Note
Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of basic salary for Male staff.
COMPETENCIES
- SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
- Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organization.
- Thinking Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.
- Engaging
- Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
- Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.
We offer a competitive package in the context of the sector. The duty station of the position holder will be in Sekota for Nine Months. This role is offered on the basis of national terms and conditions only.