Procurement Officer – Mekelle

Job Description

FHI 360 Background:

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment, and research. FHI 360 operates from over 70 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities, and countries we serve by improving the lives of millions.  We are currently seeking qualified candidates for the position of Procurement Officer for the Ethiopia’s Healthy Behaviours Activity. This position will be based in Addis Ababa, Ethiopia.

Job Summary:

The purpose of the procurement officer position is to plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI360 policy, USAID regulations and local laws) in support of the project activities, both domestic and international sourcing.

Location:- Mekelle

Duties and Responsibilities:

• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement procurement policy and systems for FHI 360 procurement at CO and field office level.
• Implement purchasing and sourcing of purchase items from suppliers with transparent accountability, efficiency, and cost effectiveness. By meeting the six rights of supply (price, right time, and right quality, quality services to the required places & from the most effective source).
• Coordinate with project teams to forecast procurement needs and ensure timely availability of required goods, service, and equipment.
• Undertake tendering, evaluation, placement and monitoring of a portfolio of Country Office and Field Offices procurement.
• Support the training and coordination of central procurement activities of FHI 360 with CO and Zones, including storage and delivery.
• Assist in the training of staff at the zonal level in procurement rules and processes and record keeping.
• Monitor procurement processes and compliance with FHI360 procedures and CO and field level.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all FHI 360 required procurement budgets, HFI 360 and donor purchasing guidelines, policies, and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentations.
• Perform other duties as assigned.

Knowledge, skills, and abilities:

• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Ability to research and evaluate technical proposal and make appropriate recommendation.
• Ability to comprehend and make inferences from technical materials and equipment.
• Demonstrated knowledge in pricing, contracts negotiations, policies, and procedures.
• Technical understanding of office and other mechanical and electrical equipment.
• Good analytical, numerical, and problem-solving skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Work independently with initiative to manage high volume workflow.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping report preparation, filing methods and records management techniques.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.
• Ability to travel a minimum of 25%.

Problem Solving & Impact:

• Works on problems that are diverse in scope and require evaluation of identifiable factors.
• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to Senior Procurement officer.

Education:

• BSc procurement and supply management or any social science field.

Experience:

• 3-5 years of relevant procurement experience.
• Demonstrated success in multicultural environments is an advantage.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks.

FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.