Procurement Officer, IFDC Ethiopia Office

Location:   Addis Ababa, Ethiopia

Deadline: Dec 02, 2024

Job Description

IFDC is a public international organization active in 27 countries in Africa, Asia, and America. IFDC uniquely approaches the global issues of food security and poverty by bridging the gap between research and impact, combining science-based innovations, holistic market systems development, an enabling policy environment, and strategic partnerships to assist farmers and countries to identify and scale sustainable agricultural solutions, including improved nutrient use efficiency.

These approaches are needed to boost soil health and crop productivity while reducing the environmental impact of fertilizer use. IFDC translates research into action by using locally driven, environmentally sound, and impact-oriented solutions. With our partners, we seek to close the yield gap, eradicate global hunger, safeguard the soil on which our lives depend, and generate economic resilience for farming households and the countries in which they live. 

 

Responsibilities 

The Procurement Officer will perform a critical role in the country office’s procurement process by ensuring uniformity and compliance with the IFDC procurement policy and keeping the Country Director abreast of all purchasing activities. Main duties include: 

 

Procurement 

• Evaluate and locate sources which meet project requirements on a cost-effective basis by adhering to the established procurement policy and procedures (e.g. qualifying vendors, reviewing products);

• Negotiate vendor proposals and maintain contact with vendors to arrange logistics of all inbound and outbound goods and services (e.g., placing orders for goods and services, resolve billing discrepancies, correct orders, mode of transportation, customs, agriculture inspectors);

• Assist in storing and organizing inventory items, maintain any inventory files, and manage stock levels;

• Aid in conducting physical inventory counts, issue inventory with support from the Admin Officer;

• Ensure all purchase requests are fully approved with a complete Purchase Request form in NetSuite and that all procurement transactions are processed through the system;

• Perform a variety of other related minor duties as required (e.g., preparing cost estimates, selling scrap materials, assisting in special projects).

 Training 

• Provide coaching on proper procedures for staff regarding purchase requests;

• Ensure the staff in the country understand and observe IFDC Procurement Manual;

• Conduct induction session for newly recruited staff on procurement-related procedures;

• Support the projects in any purchasing needs that arise;

• Facilitate the integrity of procurement procedures of the office by enforcing appropriate internal controls.

 

Reporting and Work Relationships 

 The Procurement Officer will report to the Procurement Supervisor with a matrix reporting to the Country Director by handling any and all procurement aspects of the office, other than the receiving of purchased goods and services. 

 

Location 

 This is a national recruitment with a duty station at the IFDC office based in Addis Ababa Ethiopia.

 

Benefits 

 IFDC’s benefits include annual and sick leave, health, and group life insurance coverage, a 13th-month salary, social security, and pension contribution in compliance with local laws and end-of-contract benefits. 

  Salary Clause 

 The salary grade for this position is BG 7 with a recommended starting salary of ETB 47,124 gross per month.

The determination of new employee salaries takes into account various factors. These include the salary range linked to the assigned job grade, the candidate’s qualifications in relation to the job’s responsibilities and prerequisites, internal fairness, the competitive state of the job market, as well as potential organizational and budgetary considerations. 

 

Diversity Clause 

IFDC is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion, and offers equal employment opportunities based on ability, performance, and potential. Equal opportunity is integral to the recruitment and selection practices at IFDC. IFDC recognizes the value in recruiting employees with different backgrounds, knowledge, experiences, perspectives, and beliefs. 

IFDC recognizes and values the contribution of people with a diverse background in capabilities, experience, and perspectives. Diversity encompasses gender, age, experience, education, ethnicity, religion, sexual orientation, and cultural backgrounds as well as other dimensions such as lifestyle and family responsibilities. 

Required Skills

• Strong sense of integrity and personal commitment to the achievement of goals.
• Ability to interview, evaluate, and screen vendors and suppliers based on price, quality, and delivery speed to secure optimal products and services for the best price;
• Excellent written and verbal communication skills to express ideas clearly, logically, and effectively;
• Strong computer skills with experience in MS office software, procurement software experience is desired;
• Experience working in a similar multidisciplinary and international environment;
• Strong interpersonal skills, team working skills with ability to maintain effective work relationships added to an ability to assess priorities and work on own initiative;

Required Experience

• A minimum of bachelor’s a degree procurement or a closely related field;

• A minimum of 5 years’ experience in a procurement or similar role;

• In-depth knowledge of procurement processes and purchasing guidelines;

• Outstanding troubleshooting and time management skills, combined with strong organizational abilities and meticulous attention to detail especially in high-level finance tasks;

 

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