Job Description
- Do you want to do work that really matters? Help us end avoidable blindness.
- Full time, Permanent Role based in Addis Ababa, Ethiopia.
- Closing Date: 10 August 2023.
ABOUT THE FRED HOLLOWS FOUNDATION
The Fred Hollows Foundation is an international development organisation working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organisation that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.
The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.
We are also proud to announce we were awarded the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards. The Foundation is also endorsed and in partnership with The Life You Can Save.
To find out more about our work, please visit our website https://www.hollows.org
ABOUT YOU
Proven language proficiency in written and spoken English, Strong interpersonal and negotiation skill, Exceptional communication skills, Strong computer skills, experience with MS office, Vehicle driving license.
THE OPPORTUNITY
Under the supervision of the Procurement and Logistics Manger, the Procurement and Logistics Coordinator performs procurement activities from purchase request reception to offer analysis, recommendation to effecting payment and receiving purchased goods/services. The incumbent may serve as a member of the purchase committee of the section.
The Coordinator Coordinates foreign and local high value Procurements and will support the Logistics and Procurement Manager will assist the procurement team in ensuring all the project’s procurement of goods, service and works are achieved according to the project guidelines and in a timely fashion. He/she will ensure that all commodity procurement actions are compliant with FHF regulations.
KEY RESPONSIBILITIES
- Identify global vendors and suppliers for unique equipment purchases and manage and maintain excellent vendor relations.
- Facilitating with the suppliers shipping document for Customs clearance and coordinating with Clearing and forwarding agents, ensuring full delivery of cargos
- Ensure budget holder provide annually procurement plan and initiate procurement plan discussion with budget holder.
- Prepare a detailed procurement plan and schedule for the successful delivery of the medical supplies, works, goods and services rollout program.
- Management of the tendering process once specifications have been agreed by Logistics and Procurement managers for high value procurements.
- Prepare bid documents including Invitation to bid (ITB) Request for Interest (RFIs) and Request for Proposals (RFP)
- Preparation of standard bidding documents, with terms and conditions of the tender.
- Establish/maintain/manage relationships with suppliers including soliciting and negotiating quotes, maintaining continuous communication with suppliers including order confirmation, following‐up on deliveries and communicating delivery.
- Develop and/or assist in developing procurement policies, procedures, & guidance documents.
- Source / Research and provide competitive procurement options to deal with limited supply of products and services.
- Demonstrate expert knowledge of the supplier evaluation and selection process and manage the process for high value/high risk projects.
- Ensure storage manage and disposal of old record beyond requirement under the donor or government regulation.
- Support negotiations are carried out on contracts and Orders to realize possible savings for the organization.
- Support the promotion of the development of a safety and security culture in FFH by providing technical advisory safety and security services to the management.
- Perform any other duties as requested as requested by your manager.
- others in The Foundation.
WHAT YOU’LL NEED TO SUCCEED
- At least 10 years’ experience for BA/BSc degree holders and at least 7 years for MA/MSc degree holder in procurement, preferably in Pharmaceutical Procurement.
- Working knowledge of public procurement regulations, including USAID experience and knowledge of different donor requirements (EU, ECHO and the like)
- Have experience with developing systems for Vendor Development and Vendor Evaluation
- Basic understanding of strategic sourcing
- Basic overall understanding of supply chain including forecasting, planning and inventory.
How we recognise your contribution
Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.
To find out more about our benefits click here
How to Apply
APPLICATIONS
Applications should be made via our Website, and should include your resume and cover letter. Please address your cover letter to the Talent Acquisition Team and include a response to the “About You”, “Key Responsibilities” and “What You’ll Need to Succeed” sections of the advert as well as details of your current and expected salary.
Applications Close: 10 August 2023
The Fred Hollows Foundation is committed to ensuring our projects and activities are implemented in a safe and productive environment that prevents harm and avoids impacting the health and safety of all people, particularly children, vulnerable people, and disadvantaged groups. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.
The Foundation is also committed to protecting the health of our beneficiaries, donors and partners and require incumbents of this role to be fully vaccinated against COVID-19 (except where medical conditions may make vaccination harmful to their health).
Please be advised:
- Fred Hollows Foundation will never ask for a fee during any stage of the recruitment process.
- All active roles are advertised directly on our website here.
- Please note we will not be accepting CV’s via agencies for this role.
The Fred Hollows Foundation – Ethiopia (FHF-E) has been re-registered and licensed by The Federal Democratic Republic of Ethiopia Organizations Of Civil Societies in accordance with the Organizations Of Civil Societies Proclamation No.1113/2019 and certificate number 2985, on May 20/2019.
To be eligible to apply for this position you must have the appropriate right to work in Ethiopia.