Procurement Assistant – Maternity Cover

About Amref

Amref is the largest African-based international non-governmental organization (NGO). Headquartered in Kenya, it currently implements programs in over 35 countries, and has been thoughtfully engaging with communities, governments and local partners for the past 65 years. Amref has increased sustainable health access across Africa by engaging in programme development, fundraising, and partnership through our European and North American offices. Our subsidiaries include Amref Flying Doctors, Amref Enterprises Limited, and the Amref International University. Amref has been active in Ethiopia since the 1960s and became fully operational in 2002.

Main Responsibilities

Under the overall supervision of the Procurement Manager, below-mentioned responsibilities are some essential areas to focus on;

• Task Commitments in the procurement system: Review all budget commitments related to Gates funding, assess their status at the Country Office and Field Offices, and remove any incorrect commitments from the system.
• Follow up on goods and service delivery status: Track the progress of goods, services, and works that were not completed, ensuring their completion accordingly.
• Follow up on payment status: Monitor pending payments that were not finalized before the close of the project’s fiscal year to ensure timely processing.
• Reporting: Analyse data and provide reports to the project team and Finance Manager on cancelled and actual commitments.

Contract Duration

• 4 months

Expected Deliverables

• Task Commitments in the procurement system
• Based on the updated budget commitments in the system, identify: Real commitments, actual commitments, regional Offices commitments, and follow up on the status and take proper action
• Follow up on goods and service delivery status​​​​​​​
• Closely follow up on the pending procurement requests not completed and provide necessary support.
• Follow up on payment status
• Closely follow up with Finance on the payment status of pending procurements
• Follow up on commitments at the FO
• Closely follow up on pending commitment status at the FO and provide the necessary support to release the commitment
• Data Analytics clean-up
• Clean up all the old pending PRs and LPOs on the dashboard

Required Qualifications and Experience

• BA degree in purchasing and supplies management or business Administration, and related fields
• A minimum of one (1) year relevant work experience fro Degree holders and two (2) years relevant work experience for Diploma holders in procurement, purchasing and supplies management.
• Demonstrated skill in multitasking, meeting deadlines and working under tight schedules
• Ability to interact and deal with people patiently and politely
• Understanding on Procurement Rules and Regulations
• Excellent planning, coordinating, and facilitation skills
• Excellent communication skills;
• Very good computer skills;
• Good knowledge of written and spoken English;