Procurement and Logistics Coordinator

Job Description

Who we are

SOS Children’s Villages in Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people. 

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community-based organizations across eight program locations; we aspire that every child grows up with love, respect and security.

Want to know more about life at SOS?

Explore our Employee Value Proposition Here

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Our Commitment to Safeguarding  

At SOS Children’s Villages, safeguarding isn’t just a policy, it’s a foundational value embedded in everything we do. We are unwavering in our commitment to protecting the children, young people, adults, and communities we serve, as well as our workforce and resources.

We cultivate an environment of trust and accountability where every voice is heard and respected. All successful candidates will be expected to champion our holistic safeguarding principles, actively upholding our Child & Youth Safeguarding Policy, Code of Conduct, and regulations against sexual misconduct, fraud, and corruption.

By joining our team, you commit to integrating these vital standards into your work, ensuring the highest levels of safety, ethics, and integrity in every action and partnership.

Together, we create a world where everyone feels safe, respected, and protected

Join Our Mission:

We are looking for procurement and Logistic Coordinator will be responsible for procuring high-quality and cost-efficient supplies for the organization. He /She will follow procurement procedures & policies, maintain an updated list of current and incoming inventory, and be responsible for approving purchases. He/she will also be responsible for handling vehicles’ yearly registration and maintenance and liaising with any logistics-related process of the location.

Key Responsibilities

Supply process  

• Responsible for sourcing and ordering of equipment, instruments, services, spare parts and operating supplies from both local and overseas suppliers.
• Purchasing Materials and Services strictly according to the procumbent manual, Quality and Legal requirements;
• Plan and maintain vendor database for effective management of supplier relationship that benefits the organization
• Monitor and track the performance of the suppliers e.g. on-time delivery of the requirements, in the right quality and quantity, to deliver the best value to the organization and customers (program units, functions, co-workers and beneficiaries and other stakeholders) needs

Sourcing strategy 

• Development and implementation of Procurement plan and Supplier partnerships;
• stablishes, promotes and maintains long-term business relationships with suppliers whilst maintaining the highest degree of ethics and confidentiality;
• Constantly looking for new sourcing opportunities – Develop supplier base & evaluate vendors on an annual basis;
• To be the trainer for the customers and suppliers to comply with the organization’s policies and procurement procedures;
• Create and track Project procurement Plans and purchase requests coming from different program locations and the National office;

Contract management   

•  Lead supplier negotiations, prepare contracts, and manage contract approval in line with policies.
• Coordinate supplier selection, ensure transparent tendering processes, and maintain procurement plans and documentation.
• Oversee order handling, customs clearance, and ensure required documentation, quality control, and claim resolution with suppliers.

Logistics 

• Coordinate vehicle assignments for business trips both in Addis and project locations
• Make sure vehicles are serviced and maintained based on the schedules

Vendor performance tracking/monitoring 

• Regularly update the supplier database with accurate and comprehensive information.
• Conduct reviews of the supplier list and update the necessary information are updated/
• Establish a structured framework for evaluating suppliers against the KPI including performance reviews.
• Compare the actual prices negotiated with suppliers to planned budget and identify and analyse the impact of the change and provide recommendations.
• Implement the structured process of handling claims and disputes with suppliers including timely solution and documentation to claim settlement activities.

Safeguarding Responsibilities 

• Ensure all vendors understand, align with, and sign SOS Children’s Villages safeguarding policies and include these in contracts.
• Comply with the Code of Conduct, safeguarding, and local policies and procedures.
• Remain vigilant against any form of abuse, harm, neglect, harassment, exploitation, fraud, or corruption.
• Promptly report any suspected fraud, corruption, conflicts of interest, or risks to organizational property to the supervisor.
• Adhere to all procedures aimed at preventing and managing fraud, corruption, and safeguarding risks

Our Ideal Candidate?

Let’s find out if we’re a match. The next step in our process depends on how your background closely align with the below criteria’s.

Essential Requirements (Must-Have):

Education:

• Bachelor’s degree in supply chain management, Procurement, Logistics and Business administration

Experience:

• Minimum 5 years of relevant experience in procurement and logistics

Desired Assets (Nice-to-Have): 

• Experience in NGO/INGO or similar operational environments is preferred
• Proven experience in vendor management and contract administration
• Experience working with ERP systems and procurement tracking tools
• Good Communication skills written and oral English.
• 3rd-grade driving license

Role specific Competencies:

• Negotiation Skill: -purchasing, negotiation and planning skills (e.g. inquiry/negotiation/e-commerce, PO issuing, commercial agreements/contracts, work planning etc.)
• Problem Solving: -ability to analyse problems and strategize for a creative solution and navigating the obstacles or change in procurement requirements.
• Communication Skill: -excellent verbal and written communication skills and has the ability to create a smooth communication among project stakeholders, external vendors, government offices and other stakeholders.
• Organization Skill: -, excellent in prioritize, and manage time efficiently, meet deadlines and manage multiple projects simultaneously.
• Attention to Detail: – Accurately processing purchasing orders and ensuring all the requested items, accuracy in billing and payment processing.
• Result Orientation: – manage taks in order of priorities and focused on the main desired outcomes.
• Leadership: Role modeling and ability to build effective teams, motivate high performance, and generate a commitment to organizational goals.
• Integrity: able to state views openly and act in line with beliefs, maintain the organization’s values, maintain deadlines and commitments; have ethical standards, ability to gain the trust of co-workers, and desire to be of service.
• Strong knowledge of procurement procedures and policies; refers to a clear understanding and practical application of the rules, processes, and guidelines that govern how an organization purchases goods and services.
• Software: -Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

SOS Lead and Core Competencies 

Lead Competency 

• Role model: Act as a role model for the organization, living our values and inspiring and learning from others
• Collaboration: Remove barriers to participation, share decision making and build partnerships
• Empowerment: Promote inclusion and equitable sharing of power
• Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans

Core Competency 

• Kindness: Act with empathy towards everyone he/she works with.
• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: In any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results Orientation: look for solutions and focus on desired results.

 How to Apply

Does This Sound Like You?

To apply, please submit your updated resume via: >>> SOS Children’s Villages Application portal (ICIMS).

We actively champion diversity and inclusion and strongly encourage women to step forward and apply. As part of our unwavering commitment to holistic safeguarding protecting children, youth, adults, and assets our selection process emphasizes value alignment and includes thorough background checks for all potential hires.

SOS Children’s Villages in Ethiopia is an equal opportunity employer, providing fair consideration to all applicant regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.

Please note that only shortlisted candidates will be contacted.