Deadline: Jun 16, 2022
Job Description
Purpose of the Job:
Support smooth and cost-effective business operations by applying proper procurement and administration procedures.
Main Duties and Responsibilities:
- Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible;
- Compile and categorize all purchase requisitions and identify sourcing methods as per the EHRC procurement rules’;
- Carry out direct purchases within authorized limits;
- Receive procured goods and services and check received items from selected suppliers are based on purchase order and according to specification;
- Prepare and process purchase orders in accordance with specifications;
- Prepare payment documents and submit for payment;
- Coordinate and monitor the delivery of goods and services by suppliers, inspect and compare deliveries against specifications and purchase order to spot if there are any discrepancies;
- Conduct market assessment to develop list of price range for comparison purpose;
- Keep track of the performance of key suppliers against established performance metrics;
- Oversee the transport journey scheduling and operation activity;
- Monitor and report driver issues such as accidents, safety concerns, or licensing issues;
- Review and arrange all transportation paperwork inclusive of logs, trip reports and invoices’;
- Maintain schedule of staff including shifts, weekly offs, leave to the team and monitor staff attendance;
- Assign clear roles to the drivers, cleaners and security teams and monitor their performance;
- Make inspection of office cleaning to ensure standard of cleaning quality;
- Make surprise inspections to see if all security officers are in their assigned places;
- Ensure necessary materials for cleaning and security services are provided to the teams on time;
- Communicate with other staff to get feedback on cleaning and security services;
- Report any incidents happened in the office to the supervisor and the relevant authorities;
Job Requirements
Qualifications and Experience:
- BA Degree in Purchasing, Logistics and Supply Chain Management, Accounting, or related fields.
- 4 years of relevant experience
- Experience and knowledge of IFMIS, IFRIS is required
- Experience working with various donors is a plus
- Computer literate. Knowledge of Amharic is required.
- Knowledge of other local languages is advantageous
How to Apply
Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org
Please include the name and location of the position on the subject of the email.
Women candidates and candidates with disabilities are highly encouraged to apply
Only short-listed candidates will be contacted for interview and written exam
Deadline for applications: Thursday 16th of June, 2022.