Procurement and Administration Officer- Jijiga

Location:  Jijiga

Deadline: Jun 16, 2022

Job Description

Purpose of the Job:

Support smooth and cost-effective business operations by applying proper procurement and administration procedures.

Main Duties and Responsibilities:

  • Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible;
  • Compile and categorize all purchase requisitions and identify sourcing methods as per the EHRC procurement rules’;
  • Carry out direct purchases within authorized limits;
  • Receive procured goods and services and check received items from selected suppliers are based on purchase order and according to specification;
  • Prepare and process purchase orders in accordance with specifications;
  • Prepare payment documents and submit for payment;
  • Coordinate and monitor the delivery of goods and services by suppliers, inspect and compare deliveries against specifications and purchase order to spot if there are any discrepancies;
  • Conduct market assessment to develop list of price range for comparison purpose;
  • Keep track of the performance of key suppliers against established performance metrics;
  • Oversee the transport journey scheduling and operation activity;
  • Monitor and report driver issues such as accidents, safety concerns, or licensing issues;
  • Review and arrange all transportation paperwork inclusive of logs, trip reports and invoices’;
  • Maintain schedule of staff including shifts, weekly offs, leave to the team and monitor staff attendance;
  • Assign clear roles to the drivers, cleaners and security teams and monitor their performance;
  • Make inspection of office cleaning to ensure standard of cleaning quality;
  • Make surprise inspections to see if all security officers are in their assigned places;
  • Ensure necessary materials for cleaning and security services are provided to the teams on time;
  • Communicate with other staff to get feedback on cleaning and security services;
  • Report any incidents happened in the office to the supervisor and the relevant authorities;

Job Requirements

Qualifications and Experience:

  • BA Degree in Purchasing, Logistics and Supply Chain Management, Accounting, or related fields.
  • 4 years of relevant experience
  • Experience and knowledge of IFMIS, IFRIS is required
  • Experience working with various donors is a plus
  • Computer literate.  Knowledge of Amharic is required.
  • Knowledge of other local languages is advantageous

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org

Please include the name and location of the position on the subject of the email.

Women candidates and candidates with disabilities are highly encouraged to apply

Only short-listed candidates will be contacted for interview and written exam

Deadline for applications:  Thursday 16th of June, 2022.

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