Political Parties Documentation & Analysis Expert

Organizational Overview

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Political Parties Documentation & Analysis Expert position who meet the following requirements

Required number: One

Reports to: Head, Political Parties Affairs Department

Duty station: NEBE Head Quarter, Addis Ababa

Duration: Permanent

Salary: As per the organization salary scale (Competitive)

Political Parties Documentation & Analysis Expert is responsible to facilitate the registration of political parties and ensures activities of political parties are compliant with the legal framework.

Duties and responsibilities

• Provides up-to-date information to senior officials regarding substantive political matters and country or regional issues.
• Drafts plans for start-up of operations and participates in the activities of implementation.
• Prepares analytical reports and papers on sensitive and high-profile matters of concern.
• Participates in the development, implementation and evaluation of assigned programs/projects.
• Assist in developing communication material that will assist effective implementation at the local level.
• Provide input on documentation and communication issues to any election guidelines, manuals or other such documents.
• Support to review and refine election information and communication strategy for the central as well as the local level.
• Ensure all political party related documents and paper works (registration document, letters, reports and etc.) are filed properly.
• Receive and check letters and deliver to the responsible offices.
• Sort, organize and maintain documents in secured and designated places.
• Develop an efficient filing system to make updating and retrieving files easier.
• Ensures safety and easy access to the election registration documents.
• Properly store documents into the record system.
• Responsible for handing out files when requested.
• Ensures the safe return of handout files.
• Identify and isolate outdated files.
• Develop and update file handling systems.

Perform any other task as required.

Education and Work Experience:

• 7 years for Bachelor | 5 years for Masters in Law, political Science, Human Rights, International Relations or any related field. Knowledge:
• Proficient typing skills.
• Proficiency in Microsoft Word, PowerPoint, Outlook and Excel.
• Experience in developing outreach strategies and initiatives.
• Proven communication and presentation skills to large and varying audiences.
• Knowledge of Ethiopia’s political context.
• Excellent computer literacy and fluency in English and Amharic required.
• Excellent working level of English and Amharic languages; in both writing and speaking.

Know-How (Skills) (Technical competencies):

• Excellent knowledge of documentation
• Strong planning, communication and writing skills.
• Data organization and storage knowledge.
• Ability to ensure safety and protection of documents/files

Behavioural competencies:

• Willingness to adhere to all principle of confidentiality.
• Ability to show initiative, good judgment, and resourcefulness.
• Ability to work with senior management.
• Enthusiastic team player.
• Not member of a political party.
• Ability to perform effectively under high pressure, hardship conditions and long working hours.
• Sound analytical judgment.
• Ability to prioritize work, multi-task and meet deadlines.
• Capacity to handle with diplomacy and in a responsible and flexible manner sensitive political issues.
• Ability to show initiative, good judgment, and resourcefulness.
• An energetic self-starter with resilience, pace, interpersonal flexibility and comfort with ambiguity to succeed within the evolving and sometimes demanding context.
• High sense of integrity, have a strong ethical and moral principles,
• Experience in the development and delivery of guidelines, rules and regulations in an election context, or relevant and equivalent experience working with civil society organizations and implementing projects.
• An excellent team player, positive change manager and result orient personality.
• Ability to remain highly organized while handling multiple tasks under tight deadlines.
• Willingness to adhere to all principles of confidentiality.
• Able to work independently and in a team environment.