Location: Addis Ababa
Job Description
Operation Support Coordinator- GPE-SFP/CCACE
TEAM/PROGRAMME: GPE-SFP/CCACE
GRADE:3A
Post Type: National
CHILD SAFEGUARDING:
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE:
To assist Addis based GPE-SFP/CCACE team by providing Procurement and logistics related support; follow-up and support admin related tasks of the project.
SCOPE OF ROLE:
Reports to: GPE-SFP Director
Dimensions: GPE-SFP/CCACE has become operational in November 1, 2022. The primary mission of the project is to reach 209,700 pri-primary and primary school children residing in 16 rural woredas of Afar, Amhara, Oromia, Sidama, SNNP and Somali regions through its school feeding program. It anticipates to support 578 schools in this program
Staff Directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
- In consultation with the Nutrition and School Feeding Specialist and in coordination with the supply chain department of SCI, the procurement coordinator will work in raising procurement request
- Carry out the bidder selection process:
- Play a coordination role in dispatching and transportation of food and non- food items
- Work out with suppliers and transporters to select and facilitate the route of the transportation
- Communicate the warehouse team in advance on the date the food item dispatched and collaborate with warehouse team, fleet and suppliers
- Make alert follow up on payment made to the supplier, financial posting is made to the project account within the expected time range;
- Proactively follow-up all the project procurements both food and nonfood items
- Manage and support workshops, trainings of the project through raising procurement request for booking workshop venue and invite participants,
- Visit project operational area and work in collaboration with nutrition specialist
- Trace the quantity of food item available at the FO level and plan ahead of time to procure
- Keep the record of good receiving verification document ( from government / SCI FO ) before the payment is made to the transporter;
- Support the project monitoring and evaluation tasks through collection of routine class attendance, Meal attendance , IPTT, monthly narrative reports from FOs;
- Support the food reconciliation process will be made periodical in collaboration with nutrition specialist and FO project manager ;
- Take part in the project regular meetings, take note on the procurement related assignments and provide food item procurement status update to FOs
- Ensure the application of policies and processes is conversant with the donors’ policies if applicable.
- In consultation with the Procurement Manager, establish mechanisms to monitor compliance.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Ambition
- Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
- Widely shares her/his personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration
- Builds and maintains effective relationships, with her/his team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity
- Honest, encourages openness and transparency
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
- Bachelor degree in an area of Supply Management, Marketing or related discipline
- Recommended a minimum of 5 years’ experience in Supplies Management and working in an NGO environment handling similar roles
- Strong organizational, electronic information management and presentation skills and experience.
- Highly developed interpersonal and communication skills
- Good cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to present complex information in a succinct and compelling manner
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Fluency in written and spoken English
- Commitment to Save the Children values