Operations Officer at United Nations Programme on HIV/AIDS (UNAIDS) Ethiopia

Serving unities and Countries to End Inequalities and AIDS.
We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.
We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org

The Regional Office provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Regional Office promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on people-centered HIV prevention and response in the region focused on key populations and locations most at risk.
The Country Office provides leadership and coordinates the expanded UN system response in Ethiopia. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Country Office scales up HIV services focused on key populations and locations most at risk. The Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Ethiopia. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.

Under the guidance and direct supervision of the Country Director (UCD) and the technical matrixed supervision of the Manager, Regional Operations, the Officer, Operations, supports the effective financial and administrative management of the UNAIDS presence in Ethiopia, comprising of the Country Office and the African Union Liaison Office. This specifically includes the management of the operating budget, financial analysis and reporting, and administration.
He / she has the following key responsibilities:

1) Overall operations administration

-Provides technical advice and assistance to the Director and staff of the office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
-Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resources-related activities.
-Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening.
-Support preparation and tracking of non-commercial contractual documents to ensure conformity with UNAIDS standards.
-Assists in the preparation and adjustment of the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office.
-Provides backup support as required to ensure the smooth running of the office’s operational activities.

2) Financial administration and related matters

-Supports the preparation and adjustment of the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office.
-Conducts funds utilization monitoring and assists in the preparation of periodic financial reports in an appropriate format.
-Ensures timely follow-up on outstanding encumbrances and invoices on-hold actively resolving payment issues
-Ensures conducting spot-checks of non-commercial contracts and liquidating final payments in line with standing rules.

3) Office administration activities

-Assists in the management of common premises and services arrangements with other United Nations agencies, providing inputs as required.
-Represent the UCO in the BOS and CBO implementation
-Responsible for the inventory of office premises, equipment and reconciliation of the office Asset Register and Disposal of Assets, and transport including reconciliation of driving log and fuel consumption on regular basis.

4) Other operations management activities

-Ensures the timely and accurate preparation and management of supply and service contracts and agreements, their extensions and timely closing out of contracts ensuring accurate contractor evaluation.
-Participates in routine human resources-related including staff development activities.
-Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.
-Provide oversight to all protocol and host country services including work/residence permits.
Performs other duties as assigned.

• Essential: Advanced university degree at Master´s level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities. A relevant first-level university degree and 4 years of relevant professional experience will be considered as equivalent for internal candidates only.
• Desirable: Specialization or a relevant professional qualification in accounting, financial control, or a related discipline.

UNAIDS Competencies

UNAIDS Values:

• Commitment to the AIDS response
• Integrity
• Respect for diversity

Core competencies:

• Working in Teams
• Communication with Impact
• Applying Expertise
• Delivering Results
• Driving Change and Innovation
• Being Accountable

Managerial competencies:

• Vision and strategic thinking
• Leading Teams
• Building Relationships and Networks
• Developing and Empowering Others
• Managing Performance and Resources
• Vision and Strategic Thinking
• Exercising Sound Judgement

Essential:

• A minimum of 2 years of operations administration experience, including in one or more of the following areas: budgeting, finance, contract management or human resources management.
• Experience in the use of a variety of financial management tools and computer software packages.

Desirable:

• Relevant international organizations’ experience.

• Essential: Advanced level of English
• Desirable: Knowledge of additional UN official languages.

Please note that for this vacancy, only nationals of Ethiopia are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Addis Ababa. A valid passport will be requested.

Furthermore, only online applications will be accepted.
Other similar positions at the same level may be filled from this vacancy notice.

• USD 28, 310 at single rate