Company Overview
The Center for International Private Enterprise (CIPE) strengthens democracy around the world through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and is an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include Enterprise Ecosystems, Democratic Governance, Business Advocacy, Women’s Economic Empowerment, Anti-Corruption & Ethics, and Trade.
Position: Officer Manager/Receptionist, East Africa Regional Office
Reports to: Deputy Country Director, East Africa Regional Office
Responsibilities and Duties:
- Greet clients and visitors with a positive, helpful attitude.
- Assisting clients in finding their way around the office.
- Answering phones in a professional manner, and routing calls as necessary.
- Manage office supplies such as stationery, equipment and furniture.
- Take care of the duplication & copying of materials
- Maintain office services as required.
- Prepare, organize and minute internal meetings, workshops, trainings, etc.
- Facilitate information exchange between the project/program staffs, work partners and other stakeholders.
- Assist in setting up meetings with internal and external partners.
- Make travel arrangements and administrative follow-up in accordance with CIPE rules and regulations.
- Book flights for duty trips of all colleagues within Ethiopia.
- Assist concerning procurement and contract matters.
- Compile weekly, narrative reports to the Director, East Africa Regional Office
- Adhere to appropriate office procedures,
- Collecting & facilitating payments for staffs insurance claims
- Oversee filing and clerical duties as needed.
- Perform other duties as assigned by the Deputy Country Director, East Africa Regional Office.
Qualifications:
- Minimum of college diploma or equivalent in Office Management/Communication or Marketing or any related field.
- Minimum of one-year experience in office management or related tasks.
- Strong organizational, interpersonal, and communication skills.
- Ability to handle multiple, detail-oriented tasks simultaneously with limited supervision in a fast-paced environment.
- Proficiency in MS-Office, specifically Word, Excel and Outlook.
- Fluency in professional written and spoken English and Amharic
- Ability to work in a team environment
Applications will be accepted, and interviews will be conducted on an ongoing basis until the position is filled.
Only candidates selected for an interview will be contacted.
No phone calls, please.
CIPE offers a salary competitive with other international non-governmental organizations.