Officer II, Finance and Administration

Job Description

Title:                                  Officer II, Finance and Administration
Report to:                              Snr. Project Coordinator-
Department:                          Emergency Management Unit
Location:                               Kobo- North Wello Zone
Reporting Relationship:        ProjectFinance Officers
Job Grade                             6

SUMMARY

The Officer II Finance and Administration ensure that the budget of the project is managed as per the donors and government regulations and policies.  The job holder also manages procurement, petty cash fund, facilitate administrative and logistic aspects for the effective implementation of the project.

DUTIES/RESPONSIBILITIES

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct yourself in a manner consistent with Child fund’s Child Safeguarding Policy.

• Ensure that project expenditures at field level is managed in accordance with ChildFund’s, the donors and government regulations and policies.

• Ensure the inventory of grant funded fixed assets is accurate and updated annually.

• Implement systems, procedures and guidelines for effective grant funds management and tracking.

• Request budget transfer to the field for timely project activities implementation.
• Manage petty cash fund of the project in accordance with ChildFund Ethiopia petty cash management procedure and policy.
• Make field level payments during trainings and other activities.
• Coordinate with country office Emergency Program Manager, and Administration and finance staff to ensure timely, effective, and accurate procurement takes place for the project.
• Ensure that supplies and equipment tracking procedures are in place so that supplies and equipment can be tracked.
• Prepare and deliver timely and regular reports to Snr. project coordinator as per finance, admin and logistic rules and regulations.

QUALIFICATIONS/EXPERIENCE REQUIRED

• Comprehensive knowledge of the different elements of supply chain management in humanitarian work.
• Knowledge of commodity management systems (warehousing, tracking, etc.).
• Ability to develop work plans and operational budgets.
• Knowledge of the Tigray Region context
• Computer skills (Word processing, database management).
• Experience in emergency and an INGO is advantageous.

MINIMUM EDUCATION AND EXPEIRENCE
B.A degree in Accounting/ Finance or Management with four years relevant experience

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children. ChildFund is an equal opportunity employer.