Officer II, Finance and Administration
Location: Berhale Town-Afar, Ethiopia
Organization: ChildFund
Deadline: Feb 21, 2025
Job Description
Position title: Officer II, Finance and Administration
Location: Berhale Town-Afar,
ChildFund Office: Ethiopia
Manager/ Supervisor title: Snr. Project Coordinator
Position type: Full-time fixed term
Work environment: On-site
About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.
About This Role
The Finance and Administration Officer ensures that the budget of the project is managed as per the donors and government regulations and policies. The job holder also manages procurement, petty cash fund, facilitate administrative and logistic aspects for the effective implementation of the project.
Primary Responsibilities
RESPONSIBILITIES AND TASKS:
- Ensure that project expenditures at field level is managed in accordance with ChildFund’s, the donors and government regulations and policies.
- Ensure the inventory of grant funded fixed assets is accurate and updated annually.
- Implement systems, procedures and guidelines for effective grant funds management and tracking.
- Request budget transfer to the field for timely project activities implementation.
- Manage petty cash fund of the project in accordance with ChildFund Ethiopia petty cash management procedure and policy.
- Make field level payments during trainings and other activities
- Coordinate with country office Emergency Program Manager, and Administration and finance staff to ensure timely, effective and accurate procurement takes place for the project.
- Ensure that supplies and equipment tracking procedures are in place so that supplies and equipment can be tracked
- Prepare and deliver timely and regular reports to Snr. project coordinator as per finance, admin and logistic rules and regulations.
Required Experience and Education
- B.A degree in Accounting/ Finance or Management with four years relevant experience
- Comprehensive knowledge of the different elements of supply chain management in humanitarian work.
- Knowledge of commodity management systems (warehousing, tracking, etc.);
- Ability to develop work plans and operational budgets.
- Knowledge of the Afar Region context
- Experience in emergencies and an INGO is advantageous
Required Competencies
- Excellent written and spoken English; knowledge of local languages (e.g., Tigrigna, Amharic) is an asset.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
- Strong leadership and organizational skills.
- Problem-solving and decision-making skills.
- Cultural sensitivity and adaptability in working with refugee populations.
- Commitment to humanitarian principles and child protection policies.
ChildFund’s Core Competencies
- Teamwork: Supports implementation of team decisions or goals.
- Communication: Articulates thoughts and expresses ideas effectively and with empathy using written, verbal, and visual communication skills.
- Results orientation: Prioritizes and distributes work to deliver objectives on time and to the highest standard.
- Decision making: Actively seeks input from multiple information sources to evaluate situations and understand the cause of problems.
- Resilience: Demonstrates flexibility in responding to challenges, proactively seeking assistance as required.
- Digital Literacy: Demonstrates basic awareness of technological trends and potential application for their work.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
