Office and Sales Administration supervisor

Position: Office and Sales Administration supervisor

Company: Organic Liquid Fertilizer Production PLC

Employment Type: Full-Time

Experience Level: Mid-Senior Level

Gender: Female

Reporting to: General Deputy Manager

Purpose of the role

The Office and Sales Administration supervisor will attend to the day-to-day internal customer-focused activities of the company and work with a small team consisting of factory production, finance, General Services, and human resources administrative staff members.

Duties include, but are not limited to, all activities associated with working in a company’s business, including Office Management, Sales, HR supervising, and Purchasing.

Main Responsibilities

Office Management

·         Maintaining office systems, consumables, stock, cleanliness, and tidiness

·         Collecting, compiling department reports, and issuing as required by the D/G/Manager

·         Maintaining and ensuring adherence to the company’s business management systems;

·         Ensuring company policies and procedures are up to date and adhered to by all staff

·         Enduring employee and external parties’ contract agreements are up to date.

·         Ensure all telephone calls, all company social media, and emails are answered promptly

·         Develop/maintain office procedures/filing systems; manage schedules, meetings, travel; handle correspondence.

·         Manage office budgets, monitor spending, prepare petty cash consumption summary/reports, process invoices/expense claims, and negotiate with vendors by using all the ERP processes.

·         Order stationery/equipment; oversee office layout/maintenance/repairs; supervise/administer staff (recruitment, training, appraisals).

·         Always go the extra mile for Assisting CEO, top-level managers, and work as per their strategy.

·         Perform all activities as directed by the GM and DGM.

·         Acting as the front office supervisor

·         Ensuring all employees are kept fully informed about new directions and notices that are authorized by the CEO, GM, and DGM.

Purchasing

·      Purchasing equipment associated with internal customer requirements, expediting,

·      Purchasing relating to office consumables, marketing initiatives etc, and tracking and expediting purchases as appropriate.

·      Purchase of fuel and other local purchases as per the company procedure.

·      Supervise and execute all company tele birr accounts.

Sales And Marketing

·         Company sales and marketing activities, including:

·         Follows up and participates in Social media content creation, scheduling, and posting.

·         Following all payment-related processes for social media marketing.

·         Assisting customers at the front of house’

·         Preparing and issuing quotations and following up diligently

·         Build and maintain relationships with clients – existing and new

·         Maintain – and ensure staff maintain – the company CRM and operation systems

·         Organize and assist in marketing activities as required

How to Apply

·         Interested and qualified applicants should submit their application documents via: >>https://erp.ecogreen.et/jobs.

· Note: Only shortlisted candidates will be contacted.