NRFS/CFND Staff Assistant

Job Description

Result of Service

The IC will provide support to the implementation of DA and XB projects in the Section.

Work Location

Addis Ababa

Expected duration

3 months.

Duties and Responsibilities

Under the general guidance of the Director of Climate Change, Food Security and Natural Resources Division (CFND) and the direct supervision of the Chief of Section of the Natural Resources and Food Security (NRFS) of CFND, the Individual Contractors shall perform the following specific duties, within the limits of delegated authority:

1. Assists in the overall administration of the Natural Resources and Food Security (NRFS) by providing substantive and administrative support in managing priorities and workflow of the Chief of Section and of the work unit.

2. Coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.

3. Serves as a communications link between supervisor and staff.

4. Support DA and XB project in the section in supporting organization of workshop, recruitment of consultant.

5. Screens and prioritizes all incoming correspondence. 6. Compiles relevant background documents and references.

7. Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research).

8. Responds or drafts responses to a diverse range of correspondence and other communications.

9. Organizes meetings by handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.).

10. Exercises quality control function for all outgoing documents, including proofreading and editing texts for adherence to format, grammar, punctuation and style.

11. Manages, updates, and further develops internal databases.

12. Performs other duties as assigned.

Qualifications/Special Skills

• High school diploma or equivalent is required. A minimum of Seven (7) years of progressively responsible experience in administration, administrative services, or a related area is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.

Languages

• English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Additional Information

Women and persons with disabilities are encouraged to apply. As per the UN Convention on the Rights of Persons with Disabilities, do you identify as a person with a disability? If Yes, please specify if you need any reasonable accommodation to support your participation in the recruitment and selection process?

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.