MPC Transfer Officer

FH ETHIOPIA

INTERNAL/EXTERNAL VACANCY

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:

Position:                        MPC Transfer Officer

Duty Station:                Debark, North Gondar – Amhara

Duration of Contract:   Six months contract, with possibility of extension (with 60 working days of Probation)

Closing date:                   January 21, 2024

POSITION SUMMARY: 

The OCHA MPC Transfer Officer is responsible to coordinate and monitor cash project activities and maintain relationships with partners and other project stakeholders to assist the Multi Purpose Cash (MPC) program activities. Your project coordination skills and knowledge of the program area will ensure that the Cash Program delivers high-quality programming and continuously works towards improving the impact of this project. Ensure to provide technical support for area programs found under their supervisory zone, for carrying out all aspects of OCHA MPC program activities that focus on project participants targeting, registration, data cleaning, cash distribution, monitoring, and reporting the progress.

Principal Responsibilities

Key Result #1 –Documentation 

1. Work closely with FHE implementing partners to ensure beneficiary registration and selection is conducted in line with agreed processes, and with close coordination of local authorities.
2. Ensure appropriate records of beneficiary registration, information and assistance received are kept, with good data protection practices in mind.
3. Oversee the timely submission of payment sheet, and distribution schedule for FSP and supervise the cash distribution.
4. Collect project participants’ registration schedules from all projects and monitor the achievement.

Key Result #2 – Cash Program activity implementation 

1. Ensure recipients of cash assistance are informed in a timely manner of how and when they will receive assistance, and that project objectives are clear to local stakeholders.
2. Oversee the timely distribution of cash assistance to targeted beneficiaries, including timely preparation and approval of recipient payment lists.
3. Work closely with the finance team to obtain timely financial records of cash distributions and accurate payment of any service provider fees.
4. Ensure timely follow up for recipients who do not collect or withdraw cash assistance and address any challenges
5. Maintain an up to date detailed implementation plan and follow up on implementation status regularly with OCHA’ implementing partner
6. Support the relevant FHE staff to liaise with the service provider/s to ensure timely delivery of assistance, and troubleshoot any issues that arise.
7. Ensure accountability, gender equity, and protection principles are mainstreamed in all steps of the project cycle.
8. Identify protection issues, challenges in implementation, and advocate for appropriate responses.
9. Oversee the Preparation of detailed implementation, procurement, and spending plan on JEOP cash activities;

Key Result # 3- Capacity Building and coaching 

1. Aware of the communities, government partners, and local stakeholders on cash response objectives, targeting criteria, duration, modality, and transfer value.
2. Capacitate the area program staff on financial literacy training to cascade for multipurpose cash beneficiaries.
3. Provide pre-distribution orientation to FSP on modality and distribution procedure to meet the delivery of the required service to the beneficiary as per the agreed and signed MoU.

Key Result # 4- Monitoring, accountability Evaluation and learning

1. Ensure that narratives progress reporting is delivered within the agreed due date and template
2. Oversee the timely submission of cash distribution documents, to FHE Addis, after each distribution round;
3. Oversee and facilitate the timely liquidation of financial documents/distribution payment sheet as per the agreed due date with the required supportive documents (MBL, copy of passbook, and others)
4. Plan and conduct PDM survey in collaboration with FHE MEL staff based at Addis after distribution will be conducted
5. Organize review meeting/after-action review on the OCHA MPC activities with partners at Woreda and zonal level to discuss post-distribution;
6. Carry out regular data analysis and review of project data collected through onsite and post-activity monitoring, price data collection, and accountability feedback systems

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

Education and Experience

• BA degree with the field of accounting, Marketing and related fields
• 3 year related experience in the field of Emergency Relief program.

Language

• Basic Proficiency in both spoken and written English and local languages.

Distinguishing Competencies

•  Interested in working communities in need of humanitarian assistance.
• Highly level of professional disciple.
•  Highly committed to serve communities in a very challenging places with limited access to basic services.
• Excellent computer skill and knowledge in the area of MS word, MS Excel, PowerPoint and email communication.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Safety & Security Responsibility

• Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.
• Every FHE staff member has an obligation to learn and understand the security situation where they are located.
• Each FHE staff member should adhere to all pertinent policies concerning safety and security.  This includes, but not limited to, personal safety, road safety, etc.
• He/she has a responsibility to become familiar to social, cultural and other associated features of their duty stations;
• Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.
• All FHE staff should promote safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;