- Reporting to: MEAL Officer
- Unit/department: MEAL
- Location: Addis Ababa-Secretariat Office
The overall purpose of the role:
He/she will be part of the MEAL team in pursuing the monitoring, evaluation, Accountability and learning tasks together with the MEAL Officer. The task holder is required to timely and accurately documents the progress of the projects and document lessons learnt, best practices and report by developing and implementing a sound M&E system. The role contributes to program quality assurance and data management, which are translated into action plans and day-to-day tasks. The role provides MEAL technical support and/or guidance to NEWA’s sub grantees.
Responsibilities:
Monitoring and evaluation
- MEAL Assistance conduct collaborative and independent supportive supervision involving beneficiaries and other important stakeholders.
- Perform quarterly/Bi-annual joint field visits to monitor project implementation, ensuring alignment with proposed plans, and submit findings to MEAL officer.
- Plan and ensure effective and timely program data capturing from field locations.
- Support design of data collection tools used during program implementation.
- The MEAL Assistance will ensure the implementation of minimum standards for project activities, independent monitoring against objectives and indicators, collation of success stories, production of best practices, learnings, collation and analysis of project participant’s feedback, baselines and evaluations, etc.
- Project design phase: the MEAL Assistance will work together with MEAL Officer on the needs/contextual analysis, logical framework and theory of change development.
- Project planning phase: the MEAL Assistance will ensure MEAL Systems Development for each project which including MEAL plans, minimum quality standard monitoring checklist, Project reporting format and other data management tools for NEWA’s programs and projects.
- Project implementation: work collaboratively with program staffs to implement the planned MEAL activities within the allocated budget and time period. The MEAL Assistance follow the execution of the MEAL implementation plan, quantitative and qualitative data collection instruments, etc.
- Project evaluation: in line with donor/project requirements, facilitate/Conduct either internal or external evaluations including Baseline/ Endline survey. Draft required tools for the evaluations which includes baseline, midterm, endline tools.
Data management & reporting
- Ensure each projects have clear indicators (definitions and measurements) for project objectives, Have clear units (individuals, households, groups, institutions, communities, etc.) for analysis, appropriate method and sources of data.
- Quality Data Collection: Collect high-quality monitoring data through field visits and IPTTs, ensuring that findings are organized and communicated effectively to the MEAL unit.
- Utilize the existing NEWA output monitoring tool, data sets (including attendance sheet in soft copy) or develop reporting templates to facilitate the aggregation of information across programs and maintain an effective information database.
- Responsible for data storage and ensuring proper data archiving of all reports regarding project activities.
- Maintain all documents relating to the program’s activities and send an accurate report of the program’s activities to his/her supervisor.
- Support M&E officer in the compilation of Monthly, Quarterly, Biannual, and annual M&E reports through provision of timely accurate and updated data.
Data Analysis and feedback:
- Analyze and discuss monitoring data findings with the program team to inform project adjustments and improvements.
Learning and Knowledge Management
- Ensure documentation of project learning and sharing efforts through success story, outcome harvesting, case studies, formal project meetings, monthly/quarterly reviews with project team and external stakeholders.
- Strengthen and/or establish systems to capture, store and share knowledge. This may include SharePoint or databases where reports, evaluations and lessons learned can be easily accessed by all staff.
- Facilitate/ Conduct periodic project performance reviews with Program/ Project with engaging key stakeholders to discuss project progress, lessons learnt, challenge faced, and potential solutions within planned period.