OUR WORK IN ETHIOPIA

Job details

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

The MEAL Team will ensure quality programming resulting in evidence-based influencing which could lead to system-wide changes thereby contributing to the achievement of the Ethiopia Oxfam Country Strategy goals.

As part of the programme support team, the whole team on the sector of MEAL will ensure the planning, implementation and management of minimum requirements of MEL and Social Accountability across all programme cycles to support critical planning and design process, deliberating monitoring and evaluation of intended changes by OCS analysis and making use of change process in the wider system which OXFAM wants to influence; and generating learning and sustentative evidence for effective influencing; and through ensuring accountability to all the stakeholders. This team will work very closely with the programme& support teams, partners and other stakeholders ensuring the link between all Oxfam Gambella programme areas (WASH, Gender& Protection, Women empowerment& Peacebuilding, and other possible sectors)

 JOB PURPOSE:

MEAL Officer is also responsible for developing and coordinating the implementation of a comprehensive MEAL system to enhance our ability to demonstrate the impact of our Humanitarian response in all interventions for both refugees, and host community response programs.

He/ she will be located at Gambella level with other PQL team members and ensure program quality as per Oxfam program quality standard, Core Humanitarian Standards as well as Common Approaches to MEL and Social Accountability (CAMSA) minimum requirement and work also with the filed programme teams, Other INGOs, partners, clusters and other local agencies and key line-local Government officials.

MEAL System Development and make functional

• Support Oxfam Ethiopia programmes, projects and consortium members in the development of a program Monitoring, Evaluation, Accountability & Learning (MEAL) framework with indicators for output, outcome and impact and, support the development of a strategy that informs effective programme delivery by relevant program staffs at all levels.
• Provide MEAL technical support including MEAL activity plan, methodological design, need assessments, baseline, post distribution monitoring, evaluations, and performance data collection for all Oxfam projects.
• Work closely with Gambella and Addis Ababa Program quality and Learning/MEAL team and develop MEAL tools and MEAL activities for new projects and programs.
• Timely plan, initiate, lead and coordinate different evaluations, assessments and surveys including KAP surveys/PDMs and Baseline/End line surveys in line with Oxfam policies and standards.
• Support the design and development of innovative tools, apps, templates and resources for effective programme monitoring and reporting.
• In consultation with MEAL Manager, WASH, Gender, Protection and EFSVL technical team leaders and another program team, develop evaluation design, including specification of the necessary staff and resources to conduct the evaluation.
• Monitor supervise and coordinate baselines, assessment, evaluations and select and recruit experienced enumerators for data collection.

Manage, coordinate and strengthen the data management, data analysis, reporting and information use system of projects

• Compile and provide inputs for different internal reports, including monthly humanitarian programme progress report, Periodic Refugee and Returnees Service (RRS) report, annual Charities and Societies Agency (CHSA) report, etc and submit to the MEAL Manager.
• Support the MEAL Manager in preparing donor reports, monthly, quarterly and other periodic reports in line with the reporting schedule and MEAL Framework.
• Support the MEAL/PQL team members in developing/reviewing log frame/result framework, MEAL plan and Indicator Performance Reporting Table (IPTT) of the project(s) and preparing & submitting the IPTT report monthly.
• Work with the Consortium members MEAL team in documenting best practices in line with the ECHO communication and visibility guidelines
• Work closely with all MEAL teams at all levels and establish and implement a digital and offline database system
• Lead and supervise field data collection, data cleaning and analysis for program managers and team leaders and produce reports together with the sector technical team.
• Review, revise and update all survey and evaluation reports and ensure data quality including timeliness, relevance, accuracy, completeness and consistency of all program and project data of Oxfam.
• Review and standardize data collectors training to ensure high-quality data collection
• Support in updating central database of KAP surveys end-term results and learning from reflection workshops, learning reviews and evaluations

 Capacity Building, Networking and Representation

• Participate in the selection and recruitment of Accountability Social workers& enumerators and train field MEAL team on Oxfam CAMSA, MEAL frameworks, tools, data collection, analysis and reporting.
• In consultation and collaboration with MEAL Manager and other MEAL team assist to build the capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.
• Attending Coordination forums and Periodic internal and external review meetings that include humanitarian accountability
• Facilitate capacity building for Oxfam program staff to enable them to monitor and evaluate their own efforts, gather relevant data and produce required progress reports
• In collaboration with MEAL manager, provide support on MEAL technical training to partners’ MEAL Assistant (s) and programme staff.
• Support Oxfam and other partners and Consortium members MEAL in undertaking training needs assessment and organizing MEAL training/Inductions as per the CAMSA guideline.
• Support and actively engage in the current projects MEAL Technical Working Group (TWG) and follow up the MEAL activities that need to be undertaken at the consortium level.

Program Quality, Learning and Accountability

• Work closely with MEAL Manager, MEAL Assistant and implement beneficiary compliance and feedback mechanism, collect beneficiary complaints and feedback and communicate with the field team.
• Collect and share monthly monitoring and accountability reports
• Assist MEAL Manager and co-facilitate quarterly after-action review including learning and reflection events, stakeholder consultation and provide feedback to program management team.
• Support the team in the delivery of learning and reflection workshops and other programmatic learning processes and products
• Collecting best practices, case studies that demonstrate qualitative and quantitative changes over the period.
• Support the setup of a complaint and response mechanism based on the refugee and host community contexts,
• Assure that ICT is used in Beneficiary registration, Data collection and Compliant and feedback management in line with the Project MEAL framework.
• Support robust data collection, storage and dissemination for wider learning across teams (intranet, communities-of-practice, mobile-based application, M&E management information system and e-learning platforms)
• In collaboration with the MEAL team, promote the usage of current tools and services for collecting and monitoring data of programmes using Management Information System, quality programming framework with existing indicators, trackers and targets.
• Promote and support monitoring, analysis and learning from assessments of internal standards (Quality Framework) and Core Humanitarian Standards, accountability and transparency standards, protection minimum standards, and others.
• Work with the responsible programme teams to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision-making processes.
• Support the use of inputs of all relevant teams and staff members into the programme design process.
• Support the implementation of the complaints and response mechanism in the area and support capacity building in line with the accountability action plan.
• Support all programme members’ internal reporting and ensure that good quality data is presented for report writing including donor reports.
• Ensure that all MEAL work is carried out in a way that is sensitive to gender and protection issues.
• Maintaining evaluation, research and learning opportunities and sources.
• Liaising with all other staff and actors in Oxfam’s operation for improved coordination and learning.
• Ensuring that Oxfam programmes are implemented in a consultative, participative and gender-sensitive way.
• Undertaking any other reasonable duty and tasks that may from time to time be requested by the line manager and team members consistent with the nature of the job and level of responsibility

Person specification

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

• BSc degree from recognized University/College in Monitoring and Evaluation, Economics, Development Studies, Statistics, or related fields that can add value to the post
• Minimum of 4-5 years of relevant experience in monitoring, evaluation, accountability & learning preferably in Humanitarian Response out of which 1 year of experience in INGO.
• Experience in working effectively within a large international agency including, in the long term and Emergency response settings.
• Research background and knowledge of statistical packages (SPSS or STATA)
• Knowledge and practice of SAFE programming and international standards like Core Humanitarian Standards (CHS), SPHERE, LEGS etc
• Good understanding of WASH, Protection and EFSVL programming in programming
• Excellent computer skills and reporting writing skill
• Strong analytical and strategic thinking skills.
• Excellent English communication skill and the ability to communicate effectively is essential
• Proven experience in gender analysis and integrating gender and safe programming(protection) into programmes.
• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
• Ability to work well under pressure and in response to changing needs.
• Ability to travel and to work in difficult circumstances.

• Prior experience training/accompanying/learning in the field.
• Proven ability to synthesize and distil information from a variety of sources, to draw lessons from project documentation
• An applicant with knowledge of the local language is advantageous.
• Knowledge of the dynamics of the refugee setting is an advantageous