Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator

Internal/External

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IR/INT/EXT/VN/005.25

February 17, 2025

Post Title: Monitoring, Evaluation, Accountability and Learning (MEAL) Coordinator

Report to: PDQA Manager

Duty Station: Addis Ababa, Country Office (CO) with extensive travel to IRE operational areas

Salary: As per the organization’s scale

Required: One

Duration: One year with high possibility of extension

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us

Job Purpose

Monitoring, Evaluation, Accountability and Learning Coordinator is one of the key technical programme quality assurance senior staffs of Islamic Relief, Ethiopia office in Addis Ababa. The role of this post is to ensure relevancy and appropriateness of all program interventions in line with progressive contemporary development strategies. The post holder also primarily ensures effectiveness and efficiency are well taken care of when programme interventions are designed, planned and implemented regardless of sectors or locations involved by the organization. Further, the MEAL coordinator ensures the realization of humanitarian accountability as per IR accountability framework and represent IR in the Inter Agency Accountability Working Group-Ethiopia and others.

Key roles and responsibilities

• Ensure that Result Based Monitoring and Evaluation systems are developed, and benchmarks are established to assess needs before programs and projects are initiated, monitor progress on resources mobilization, programs and projects implementation.
• Ensure IRW accountability framework is contextualized to Ethiopian situation and implemented at all humanitarian intervention levels.
• Ensure accountability to all stakeholders particularly to the beneficiaries putting in place complaints and responses mechanisms as well ensuring observance of compliance to donors, government and organizational policies, strategies, standards, systems and procedures.
• Track progress across the Country Programme against the core humanitarian standards on accountability and quality
• Play an active role in country strategic plan formulation and country business plan development.
• Track the progress on the country strategic plan and the annual business plans
• Conduct/coordinate assessments, studies and the compilation of best practices and lessons learnt
• Engage in writing concept papers and programme/project design to ensure that clear statements of problems, objectives, implementation modalities, management arrangement, sustainability, phase-out strategy and most importantly measurement indicators of achievement at the various stage.
• Lead need assessment for the development of new proposal
• Revise or prepare monitoring and evaluation procedures and instruments, ensuring they are consistent based on IR strategic priorities and overall policies and procedures.
• Continue to strengthen the development, and/or the enhancement of existing monitoring and evaluation guidelines and procedures to ensure a comprehensive M & E follow-up mechanism is established to track changes/impact overtime, prepare regular reports and make recommendations to management at the various levels of organizational structure.
• Take part in MEAL related meetings and/or workshops with Government, communities and partners to ensure improved coordination in monitoring and evaluation of programs and projects.
• Assess the extent of government involvement, targeted project beneficiaries and communities in project design, approval, implementation, monitoring and evaluation processes to ensure their participation.
• Play a role to document challenges, lessons learnt and recommendations for future learning and development of the organization.
• Regularly attend quarterly, ad hoc and review workshops and take proceedings of those meetings to enhance documentation and maximize learnings.
• Review progresses of projects in the field to determine if the implementation modalities comply with standard practices, guidelines and requirements of the organization; and
• Ensure that all reports including annual country programe, donor and government reports are prepared on time and are fulfilling required quality, in line with standard procedures and submitted on time to all IR donors, government offices and IR Regional and Head Quarter Offices.
• Support in updating Country DPP and Country Hazard Profiling (CHP) annually
• Ensure annual objectives set out clear action plan for implementing the above listed roles
• Ensure that any employee under your supervision has clear work plan and closely supervised.
• Ensure quarterly monitoring schedule for the programs and other departments is produced considering that each project is monitored by CO at least twice in a year.
• Make sure that all monitoring tools including monthly reports, GPMS systems, field monitoring formats and weeklies when applicable are used.
• Serve as focal person for CRM, CHS, IHSAN and other accountability mechanises within the organization
• Lead the completion and reporting mechanisms on IRE online project management systems such as GPMS and other related systems
• Lead overall documentation, compilation and sharing of lessons learned and best practices from various projects

Personal Specification

Formal Education/Qualification and Work Experience

• Postgraduate in economics/statistics/management/sociology/social science or any other relevant field of study with at least 4 years’ experience in monitoring, evaluation, accountability and learning for relief and development programs/projects.
• BA degree in Economics, Statistics, Rural Development, Social Work, Sociology or any other relevant field of study with at least 6 years of relevant experience working in development and emergency relief programs/projects.

Skills and Competences

• Proven skills in project cycle management-planning, design, implementation, MEAL.
• Demonstrated ability in process, results and impact evaluation and report writing skills.
• Proven management and people coaching, mentoring, training, etc.
• Good communication, public and interpersonal relations.
• A good team player
• Knowledge of the government current systems and policy environment specifically pertinent to pastoralist regions, zones and woredas.
• Proficient in written and spoken English
• Demonstrated skills working in computer software, WinWord, Spreadsheet and PowerPoint.
• Analytical capability to use software such as SPSS, ep-info, SMART and other program performance monitoring systems can be taken as added values

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.

IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.

IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.

If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.