WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
TERM OF REFERENCE
Job Title: Monitoring Assistant
Contract Type: Service Contract
Grade: SC-Level 4
Duty station: Gambella (1 position)
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
These jobs are found primarily in WFP Gambella Sub Office/Pugnido Field Office, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.
At this level, work is carried out under minimum supervision. Job holders are expected to produce organized and accurate technical work and reports. They may provide guidance on standard practices to other staff and counterparts in their area of work.
To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.
KEY ACCOUNTABILITIES (NOT ALL-INCLUSIVE)
1. Verify the planned movements and distribution of food or non-food items, reporting issues or discrepancies to the supervisor for timely resolution of problems and to ensure that the quantity distributed and the quality of the operation is in line with WFP standards.
2. Maintain information records and monitoring plan documentation, such as records of commodity movements and programme checklists, in order to assist in the effective delivery and distribution of food items or non-food items.
3. Collate assistance programme(s) data in accordance with clear direction, in order to support programme reviews and informative decision-making.
4. Liaise with cooperating partners and internal counterparts to gather feedback and comments to support programme reviews and improve services.
5. Receive and collate comments and feedback from cooperating partners, beneficiaries, and beneficiaries, to support identifying programmatic issues with a view to fostering efficient operations.
6. Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods in order to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.
7. Prepare field mission reports to document programme implementation.
8. Follow set emergency response processes and procedures for emergency food assistance.
9. Perform other activities assigned by the SO/FO.
OTHER POST REQUIREMENTS
- Consolidate and maintain information, records and monitoring plans, and contribute inputs to the weekly/biweekly and monthly Sub office operational/situation reports.
- Prepare reconciliations, comparison reports (food-cash based transfers) and COMET compliance on quarterly basis, identify and raise any discrepancy to supervisor.
- Perform regular data cleaning to ensure accuracy of information and reports.
- Prepare notes for the record/action plans of agreements to address risks as delegated.
- Prepare filtered data set in ONA monthly.
- Liaise with programme and logistics units to track and consolidate planned vs actual movements of food and distributions status information on time.
- Provide guidance/ technical support to cooperating partners on WFP operational practices, monitoring tools and methods to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the field/project sites.
- Maintain records on process monitoring findings (medium/high risks), complaints and feedback mechanism and any other programme implementation report.
- Facilitate/participate in joint monitoring, seasonal needs and food security assessments as required.
- Participate in data collection at household level as and when required
- Scan waybills using LMS (Last Mile Solution) apparatus and share on the server.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. An undergraduate degree (Bachelor’s or equivalent) in a relevant area is desirable.
Experience: Four or more years of progressively responsible work experience in the relative business stream.
Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.
4PS CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has experience analysing programme output and outcome data.
• General knowledge of WFP monitoring and evaluation systems and standards.
DEADLINE FOR APPLICATIONS
29 October 2021
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.