MONITORING AND EVALUATION OFFICER – AFAR, SEMERA

I. JOB SUMMARY:

The uplift her project aims to contribute to the improved health and well-being of the most vulnerable adolescent girls in Ethiopia, in particular Schools and adolescent girls and boys in the Zone 3, Afar region by addressing the drivers of gender inequality and contributing to the reduction of poverty through economic empowerment. The project will be implemented through Friendship Support Association (FSA/ in 3 woredas of the Zone 3, Afar.

The purpose of the Monitoring and Evaluation officer position to liaise with FSA and CARE pertaining to Monitoring and evaluation and ensure the Uplift HER Project data collection, compilation, and documentation of implementation progress, lessons, and project-level data in accordance with CARE Ethiopia and Global Affair Canada standard. Act as a liaison contact with FSA and CARE pertaining to Monitoring and Evaluation,

The M&E officer Capacitate FSA M&E staff and project staff who have roles in M&E ensure the  quality of project data and data utilization for project performance improvement. M&E officer i n collaboration with FSA monitors the quality of field-level data and ensures proper reporting. She/he will oversee the monitoring, evaluation, analytics, and reporting of performance and results of the project. She/he will oversee the data management of FSA.  She/he will overseas FSA activity, output, and outcome efforts to strengthen monitoring and evaluation, and performance reporting.

S/he will collaborate/networking, and technical support to FSA Uplift Her project staff, monitor progress against plans, and report against agreed schedules. The post holder will ensure the project receives technical and operational support to ensure quality programming and intended impact. S/he will support documentation of learning for wider organizational use and will support partnerships and accountability measures at the implementation woreda level. This position reports to the Learning, Design, and Measurement (LDM) manager and project manager

II. RESPONSIBILITIES AND TASKS: 

Job Responsibility #1: Monitoring, Evaluation, and Reporting (30% of time)

• Providing leadership and coordination in the collection, analysis and utilization of data to inform Uplift her project decision making and program design.
• Provide guidance in development of tools and templates for data collection, analysis, and reporting in line with the Uplift Her Performance Measurement framework.
• Build the capacity of FSA MEAL staff of the project in appropriate use of regular data collection tools, and database maintaining, analyzing, and interpreting data, using and ensuring forward accountability to the community and learning.
• Provide regular mentorship on data collection, analysis, documentation and sharing,
• Conducts regular data quality assurance checks on M&E data to ensure accuracy, completeness, and consistency and conduct validation,
• Participated in FSA joint monitoring and coordination meetings with zonal and woreda stakeholders.
• Assists and participates in project bassline evaluation, mid-term evaluation, end-line evaluation, outcome survey, and other project start-up surveys and assessments.
• Introduce to FSA, CARE Feedback and Accountability Mechanism.
• Collect, analyze, and report FAM data to CARE FAM focal person and CO LDM manger,
• Support FSA project staff in reviewing and revising project M&E plan and indicators as required.
• Participate in FSA Detail implementation plan preparation,
• Provides reporting feedback to CARE project staff
• Assists the project staff in interpreting project data.
• Assists, in preparing and submitting government reports.
• Assists the project staff of CARE and Implementing partner in understanding activity/output/outcome project level data.
• Support FSA organizing participatory monitoring events along with partners and communities.
• Participates in project performance review meetings at different level.
• Collects and provides information and technical support in the preparation of quarterly or biannual reports.
• Ensures the implementation of project performance monitoring plan (PMP) /framework.
• Ensures consistency of information in different reports
• Participates in the formulation and revision of different reports and plans.
• Lead in documentation of project best practices (case stories, rolling profile, learning brief, most significant changes, etc.) which can be shared to CARE staff and donors.
• Establish close communications with CARE and FSA project staff and other stakeholders.

Responsibility #2: Program Progress Tracking (25% of time)

• Collect and Compile CARE and FSA monthly, quarterly, semiannually, and annual project tabular reports by reconciling with the narration reports.
• Analyzes plan versus achievements of the project and identifies justifications for under-achievements or over-achievements with FSA project staff and develop and execute action plan.
• Identifies indicators which are reliable for data quality assessments and provide on-site Data Quality Assurance written feedback for FSA project staff,
• Ensure the project monitoring data is stored appropriately.
• Ensures all project staff use the same and latest versions of data collection and reporting forms.
• Ensures cross-cutting issues such as gender and age are effectively addressed/ mainstreamed in all project implementations as part of ensuring accountability.

Job Responsibility #3: Data/Information Management (30% of the time)

• Train and coach FSA staff on project database and support for any troubleshoot, .
• Ensures effectiveness and adequacy of systems to track the flow of project information.
• Assists project staff in reviewing M&E indicators as required.
• Ensure that data collected is sex and age-disaggregated.
• Maintains M&E-related documents of the project at the field office;
• Collaborate with M&E staff to identify ways to make data more useful and accessible to teams.
• Support in updating the project information system regularly.
• Assists direct participant targeting, recording, and reporting.
• Provides Village Saving and Loan Association (VSLA) data on the CARE standard system.
• Provide training on quarterly Rolling profile collection, case stories development collection, SAA, girls group discussion participants status recording, and documentation Group discussion.
• Ensures effectiveness and adequacy of systems to track the flow of information on input utilization and project participation, including the process of beneficiary selection and project prioritization.
• Ensures all the data of the project is collected, cleaned, stored, reported, and documented properly.
• Verifies and assesses data as planned in the PIP and ensures the project and partner staff receive regular feedback on the quality of their submitted forms or reports according to the guidelines (i.e., accuracy, completeness, and timeliness).
• Updates the program information system regularly.

Job Responsibility #4: Capacity Building (15% of the time) 

• Capacitate the project staff and implementing partners (FSA) in all monitoring and evaluation aspects.
• Regularly assess the gap and deliver training to program staff on M&E concepts, tools, and methodologies.
• Assists the field project staff in organizing cross-learning visits/learning workshops/ review meetings/campaigns.
• Compile and share project-related data among project staff
• Coach and mentor, the FSA M&E staff on how to capture the project data.
• Assists the field program staff in organizing M&E-related capacity building workshops/training for stakeholders and indirect participants of the project.
• Compiles and shares project-related data among field office staff.
• Coach and mentor, FSA M&E and project staff on how to handle apparatus/tablets for data collection.

Job Responsibility #5: Knowledge Management (7% of the time)

• Assists and conducts learning assessments and produces learning briefs and other knowledge management products.
• Assists and produces success stories, rolling profiles, and most significant change stories.
• Organizes and participates in learning events and experience-sharing.

Job Responsibility #6: Performs other duties as assigned (5% of the time )

III. PROBLEM-SOLVING (Thinking Environment)

• Levels one and two of problem-solving apply to the incumbent. The incumbent involves with daily routine activities, she/he also uses interpolative skills to pick and choose the right solution to address given problems.

IV GENDER EQUALITY

• Understanding and demonstrating commitment to the importance of gender, youth, and social inclusion issue
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding),

IIV. QUALIFICATIONS (KNOW-HOW)

A) EDUCATION/TRAINING

Required:

• Bachelor’s degree in social science, health science, Statistics, monitoring and evaluation, or other related fields.
• Knowledge of statistical software.

Desired:

• Job-related experience and maintaining program databases, generation of data, and qualitative and quantitative data analysis skills.

B) EXPERIENCE:

Required:

• 3 years of relevant experience with the first degree or 2 years of relevant experience plus post graduate degree.

Desired:

• NGO experience.

C TECHNICAL SKILLS

Required:

• Well organized, which gives attention to details, and has some analytical skills.
• Computer skills particularly Microsoft Word, Excel and PowerPoint, SPSS, ODK, IP Info, STATA.
• Good oral and written communication and interpersonal skills.
• Firm belief in teamwork, gender equality, participatory approach, and sustainability.
• Proficiency in English and local language, both verbal and written.

Desired:

• Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems and knowledge of basic monitoring and evaluation and research tools.
• Job-related experience and maintaining program databases, generation of data, and qualitative and quantitative data analysis skills.
• Experience related to data collection platforms like KOBO.

V. COMPETENCIES

• Respect, accountability, courage, excellence, analytical ability, initiating action, interpersonal skills, developing teams, decision making, information monitoring, facilitating change, proactive problem solving, planning, and organizing.

C)  COMPETENCIES

• Respect, accountability, courage, excellence, building partnerships, stress tolerance, problem-solving, managing performance for success, communicating with impact, innovation, planning, and monitoring.

VI. CONTACTS/KEY RELATIONSHIPS.

• The job holder is expected to collaborate with Gender and Livelihood advisor, Adolescent Sexual and reproductive Health specialists, Monitoring, and evaluation officers and subgrantee team (FSA team) and UPLIFT HER project management at field and head office.

VII.  WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED

• This position is based at Semera with frequently travel to the intervention woredas (Dulessa, Argoba, and Awash Fentale) of the project. The position requires 25 – 30% of travel to intervention Woredas and kebeles under her/his supervision.