Medical Data Officer

The Medical Data Officer will be responsible for managing data entry in the care and treatment of patients in the IDP Camp MMNU supported by the Samaritan’s Purse (SP) in the Amhara region. The Medical Data Officer will be responsible to ensure that adequate data entry and reporting of medical information is maintained. The workload is intensive and requires a team of dedicated health professionals to meet the ever- increasing demand for specialized medical care in the affected region of Amhara. The Medical Data Officer will be responsible for the input of patient data, deciphering patient disaggregation and conducting weekly and monthly reports. At times the Medical Data Officer may be called upon to fulfill duties not directly involved with this job description.

Key Responsibilities

General-

·       Uphold the humanitarian principles of humanity, neutrality, impartiality, and independence.

·       Respect the SP values at all times, both within and outside of working hours.

·       Be prepared to work in the Amhara Region and to relocate at short notice.

·       Work closely with all members of the health team to provide the highest possible quality of care.

·       Treat all patients and their relatives with respect and dignity.

·       Maintain confidentiality for all patients.

Technical-

·       Collect accurate data from MMU concerning patient consultations, prevalent diseases, treatment and referrals, ensuring all information is stored in a confidential manner

·       Collect, review and organize data of the treatment of communicable and non-communicable diseases within the scope of the MMNU.

·       Maintain and disseminate the medical information according to SP and Ethiopia  Government protocols, values and universal infection control standards to improve the patients/beneficiary’s health status.

·       Use data collection tools, such as excel to organize and maintain patient data.

·       Work with staff to ensure care and communication is culturally sensitive and ensure patient confidentiality is respected at all times.

·       Support clinical leadership to enforce compliance with clinical documentation and collection of epidemiological data, checking its validity and informing the Health and Nutrition Program Manager as appropriate about documentation or medical error (s).

·       Support the HPM in monitoring the proper reporting is maintained in the functioning of the Mobile Medical and Nutrition Unit.

·       Support clinical leadership to provide training and mentoring to other clinical staff in dissemination of new knowledge or protocols.

·       Assist HPM in compiling weekly and monthly reports as required for SP, Regional Health Bureau (RHB), WHO/other UN agencies and donors, including EWARN or Surveillance data.

·       Ensure that data collection supplies are available at all times, requesting stock from Health Project Officer as necessary.

·       Ensure that the MMU’s database is backed up on a regular basis

·       Other duties as assigned.

Security –

·       Adhere to SP security management plan

·       Maintain confidentiality of patient records at all times

·       Report any issues regarding workplace practices to appropriate Manager.

Communication and Coordination –

·       Attend all staff meetings, when possible

·       Work closely with HPM to ensure that work is carried out to a high standard

·       Ensure that all paperwork is completed in an accurate and timely manner in compliance with SP and donor requirements

Skills Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.       Attention to detail, anticipation and follow up are core values of the job function.

2.       Possesses strong organizational and problem-solving skills.

3.       Must be a self-starter and internally driven to success and hard work.

4.       Possesses strong cross-cultural communication skills, both written and verbal.

5.       Must be a humble team player

6.       Ability to be flexible and adaptable.

7.       Willingness to travel in and out of the field.

8.       Must have analytical and report writing skills.

9.       High level of integrity and stewardship

10.   Committed to the SP values and ethics

11.   Proficient in making clinical decisions in the care of the patient population serving.

Education / Experience Needed

§  Diploma/certificate in computer studies

§  Background in Health or Health Data Analysis.

§  Proficient in Excel software.

§  2 years’ work experience in data management with an NGO, preferred

Language

·       Amharic, required

·       English, required

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands will be dependent upon situation and event.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

o   Travelling

o   Work in a security context that is fluid

This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All SP staff is expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.