MEAL Officer – Woldiya PO

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) orintensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

The role holder is required to carry out the duties in accordance with the SCI Fraud, Bribery, and Corruption policy and code of conduct. The key responsibilities include understanding and complying with the SCI policies and procedures, not committing any act of fraud, bribery, or corruption, understanding risks in their area/role, and implementing mitigation measures, report any suspected fraud, bribery, or corruption immediately, declare conflicts of interest in accordance with internal procedures and complete mandatory training related to ethics and anti-fraud measures

 The position holder will also be the main focal point and the go-to person for Resilience.

Under the guidance and technical support of program manager, MEAL Officer is responsible to lead monitoring, evaluation, accountability and learning related activities for project at Hawassa Field Office. S/he is expected to be monitor projects progress, provide information for program manager to guide his/her decision making, maintain project data by administrating project database, ensure accuracy and completeness of information come from field, document project best practices and assist program managers in preparing various report.

Staff reporting to this post:  

Staff directly reporting to HN& WASH Program Manager.

• She/he will be responsible for guiding supporting Field Office Project team effectively monitor program implementation in all the target areas.
• Ensures all the required program data are captured using database /system, tools and formats developed for the purpose and maintained in the Project database, including data related with surveys /assessments and operations research.
• Guides /supports the Field Office Project team based in their implementation area properly understand and use the database, tools and formats developed to capture project data; and provides continuous constructive feedback on quality of data to ensure data quality.
• Reviews the completeness, accuracy and timeliness of data reported from Project team, and provides feedback that helps quality improvement.
• Ensures the Projects database is up to date, properly maintained with a system for periodic back up.
• Conducts regular field visits with Projects team and Project Coordinators to support the quality and timeliness of project deliverables.
• Produce regular reports from the data base on selected indictors.   Analyses data for selected indicators to support decision making at the Field level.
• Provides timely information and report on agreed upon indicators to inform Project implementation.
• Compiles /organizes and maintains case studies and lessons from field-based staff for use in periodic reports.
• Prepare a Monitoring checklist in line with project activity and objectives.
• Collect daily, weekly, monthly, and quarterly data from each Program/project intervention and document in hard and soft copy
• Collect daily, weekly, monthly, and quarterly reports from each staff and document in hard & soft copy.
• Prepare and maintain data collection tools, collect data, conduct data quality assurance, and analyze and interpret results.
• Conduct regular data quality checks
• Maintain high data quality standards and ensure the collection of data follows the SCI MEAL guidelines.
• Contribute to development of standard recording and reporting formats for the project/program based on the results frameworks and reporting requirements
• Report monthly, quarterly, semi-annual, and annual service provided for MEAL coordinator and project coordinators.
• Train and support staff in monitoring and evaluation processes as requested
• Work with the program team and MEAL Coordinator to provide periodic report to internal and external reports (monthly, quarterly, semiannual and annual)
• Ensures all Project related documents and information are systematically organized and stored in a separate folder, with appropriate back up.
• Closely work with the MEAL Coordinator, Program manager and Field Level Project Coordinators to build capacity of field-based staff on on-going systematic analysis and use of data for decision making.
• Contribute to the development and review of relevant training materials, job aids, questionnaires, and communication materials as necessary.
• Assist MEAL coordinator and program manager in preparing programme /project status reports required for management, donors and other partners.
• Conduct and monitor Quality Benchmarks at least on quarterly basis.
• Ensure Accountability/Information Sharing mechanism are put in place to provide timely and relevant information about the project to children and communities.
• Establish multi-entry complaint/feedback response mechanism/CFRM/ and regularly collect complaints/feedback, fill in CFRM database and report upwards for management action?
• Complaints/feedback obtained from the project are tracked and yes.
• Perform any other related tasks assigned by the unit head/his or her immediate supervisor.
• Monitor the sustainability of the project’s results.